Expenses 2012-2013

This is a list of expenses incurred by staff and trustees during this financial year (from 1 February 2012). Please note that this is not a reliable method for judging trustees expenses in and of itself - if several trustees and volunteers have a meal, but one of them pays on behalf of everyone present, that would show as an inordinately large expenses claim when in fact no excessive spending has occurred. The list was last updated 11:23, 25 September 2012 (UTC).

Board

John Byrne

Total: £445.00

Date claimed	Reference	Item	Cost
29/06/2012		Per Diem for Wikimania	£225.00
16/09/2012	00000139	Meal for 19 people at GLAM-CAMP	£220.00

Fæ

Total: £506.90

Date claimed	Reference	Item	Cost
22/05/2012		London Paddington to Newport Gwent + return, Monmouth board meeting	£58.00
22/05/2012		Per Diem for Monmouth board meeting	£80.00
29/06/2012		Per Diem for Wikimania	£225.00
08/08/2012	00000061	Travel to British Library for agreement review	£6.80
08/08/2012	00000061	Travel to office for QRPedia review	£6.80
08/08/2012	00000061	Return travel to Heathrow for Wikimania	£34.00
08/08/2012	00000061	Travel to Heathrow, Wikimania	£3.10
08/08/2012	00000061	Travel from Heathrow, Wikimania	£3.70
08/08/2012	00000061	Board meeting travel costs	£6.20
08/08/2012	00000061	Board meeting travel costs	£6.20
08/08/2012	00000061	Donor & Image Categorisation event at Mozilla spaces	£4.10
08/08/2012	00000061	Data and calls (via GiffGaff)	£15.00
14/09/2012	00000133	Return via London Midland to Coventry Board meeting	£46.00
14/09/2012	00000133	Dinner for board meeting	£12.00

Roger Bamkin

• Total: £391.15

Date claimed	Reason	Cost
February 12, 2012	Train to Board Meeting	£155.50
March 23, 2012	Meals at Henry's, Monmouth, with volunteers	£56.65
May 12, 2012	Travel to London for AGM 2012	£51.00
June 19, 2012	Train to London for 30 June Board meeting	£78.00
June 19, 2012	Per Diem for June board meeting	£50.00

Mike Peel

Total £236.01 (NB: Not up to date)

Date	Item	Cost	Notes
09/04/2012	Meal on the way back from London Exec Meeting	£5.79	(There should also be travel costs here)
22/04/2012	Evening meal on Friday 20th April (Monmouth)	£12.50	Claimed instead of per diem
22/04/2012	Evening meal on Saturday 21st April (Monmouth)	£5.99	Claimed instead of per diem
22/04/2012	Meal on Sunday 22nd April (Monmouth)	£3.99	Claimed instead of per diem
22/04/2012	Travel - mileage claims to Monmouth and back - 352 miles	£118	Also included driving to Newport and back to save the cost of a taxi for other trustees
08/05/2012	Skype call for board meeting, £5.879 x 1.2	£7.05	Also connecting other trustees to the board meeting
08/05/2012	Phone bill, May 2012 - calls to bank	£27.28	To pay expense claims and invoices
08/05/2012	Phone bill, April 2012 - calls to bank	£10.29	To pay expense claims and invoices
08/05/2012	Conference call with WMDE regarding the Paris conference	£45.12	This can't be right. Amount adds up to my combined March/April/May phone bills to the bank + a call into the WMDE meeting (which was £6.29+VAT, since I had to call in whilst abroad)

Chris Keating

Total £400.30

Date claimed	Reference	Item	Cost
20/05/2012		Taxi from Newport to Monmouth for Board Meeting	£40.30
20/05/2012		Eurostar to Chapters Finance Meeting	£143.00
20/05/2012		Train to Newport for Monmouth Board Meeting	£142.00
20/05/2012		Per Diem for Monmouth Board Meeting	£75.00

Doug Taylor

Total £897.11

Date claimed	Reference	Item	Cost
29/06/2012		Per Diem for Wikimania	230.00
29/06/2012	00000032	Return to Monmouth, 2x72 miles	36.00
29/06/2012	00000032	Hardware for Monmouth	6.07
29/06/2012	00000032	Glue for Monmouth	7.36
29/06/2012	00000032	Return to London for TfT 116 miles x2	58.00
29/06/2012	00000032	Car parking at Stanmore - 2 days	2.60
29/06/2012	00000032	Tube travel	6.00
29/06/2012	00000032	Pizza express meal for TFT group	153.09
29/06/2012	00000032	Hotel at Thistle City Barbican, one room, one night	71.40
29/06/2012	00000032	Meal for Group at 'Yard'	133.09
30/07/2012	00000134	Mileage claim - at 116 miles, 25p/mile	58.00
30/07/2012	00000134	Parking expenses	4.50
30/07/2012	00000134	Tube travel	6.00
30/07/2012	00000134	Travel to Univ of Herts	56.50
30/07/2012	00000134	Biology Workshop- 1 day parking	4.50
30/07/2012	00000134	Biology Workshop	58.00
30/07/2012	00000134	Biology Workshop, tube fare	6.00

Joscelyn Upendran

Total: £625.00

Date claimed	Reference	Item	Cost
29/06/2012		Per Diem for Wikimania	200.00
07/07/2012	00000078	480 miles driving to AGM	150.00
07/07/2012	00000078	Tube tickets, london underground, AGM	7.00
04/08/2012	00000079	Train from Darlington to London for board meeting	85.60
04/08/2012	00000079	Tube to board meeting	8.60
04/08/2012	00000079	Hotel for Board meeting at Premier Inn	59.00
04/08/2012	00000079	Coffee	1.95
04/08/2012	00000079	Coffee	1.75
04/08/2012	00000079	Water	1.75
04/08/2012	00000079	Salad & Water	6.05
04/08/2012	00000079	Travel to Wikimania (train to LHR)	103.30

Steve Virgin

Total £172.45

Date	Item	Cost
04/04/2012	Meeting with CIPR	£77.20
04/04/2012	Board meeting on 11 February 2012	£73.25
04/04/2012	Meeting with Girl Geeks	£2.50
04/04/2012	Meeting with UWE & FirstFriday	£19.50