Agenda 2Nov10/Chair's Report

Activities to report

Office manager

See the office wiki for more details; main work:

• Renewals now up to date
• Drafted Nov Newsletter
• Fundraiser press releases / chase emails
• "Request for Proposals" for new lawyers

Legal

• Spoke to our new solicitor and agreed the way forward
• Various emails with Barry as discussed on the list

Outstanding actions

Andrew:

• AT and TD to revisit the annual report, updating actions and setting things going to produce this. Carried forward (note this will be delegated to CM)
• AT and TD prepare a report for the WMF chapters grant, for email approval, and to approach the Foundation to extend the grant Carried forward (note this will be delegated to CM)
• AT to judge BLW prizes Doing...
• AT to respond to ORG re their grant application Carried forward
• Andrew to see if there is interest in Wiki Takes Liverpool amongst local Wikimedians Carried forward
• AT to send BLW domain name renewal invoice to TD to pay. Carried forward
• AT to update Companies House with TD's new address. Carried forward
• AT to investigate the situation with paying VAT on Liam's pay. Carried forward
• AT to go forward with Wikipics/usability (see 2010 Budget) Carried forward
• AT to contact WMDE about how we spend the toolserver-allocated money Carried forward
• AT to talk to Charles about mocking up the first new newsletter issue, to be approved by the board. Done
• AT to talk to a partner at the lawyers regarding the best approach to the charities commission letter, which has not yet reached a final state. Doing...
• AT to contact TD regarding getting a quote from our payroll company now appointed for BACS bureau/direct debit Doing...
• AT to talk to TD about giving CM access to view the paypal account. Not done
• AT to follow up with TD regarding feeding back the suggested modifications to the 2010 fundraising agreement. Done
• AT to talk to TD about putting together the initial 2011 budget in time for the next board meeting. Done
• AT to contact lawyers to confirm the WMF's lawyers advice/approach, and also the reporting requirements Doing...
• MP, AT, TD to (facilitate) work on the 2011 budget / wishlist (also anyone else that wants to get involved). Done
• AT to write an email to Barry setting out the issues, and that we are broadly happy with the proposed approach subject to the lawyer's agreement. Done
• AT and SV to contact CIPR contacts to ask for their views/experiences with soliciting donations via newspaper adverts. Carried forward
• outstanding expenses: CM interview; CIPR Carried forward

Office Manager:

• CM to email wikimediauk-l mailing list asking for suggestions for the name of the new newsletter, since so far there is only a working title. Done
• MP, SV, CM to draft press releases for fundraiser launch and milestones Done
• SV and CM to draft letter to FTSE 100 companies asking for donations Discuss