|
This page is still a draft. Feel free to edit it, and use the talk page to discuss ideas and changes.
Remember to add categories and tell people where the page is so others can find it and chip in.
|
The 2015 Annual General Meeting will be held on Saturday 25 July at a time and location within London TBC.
Deadline & ToDo list
Rows in italics are legal deadline/limit, and not the scheduled date.
| Deadlines
|
Item
|
What
|
By whom
|
Notes
|
Progress
|
|
|
Minutes of 2014 AGM
|
Type up and circulate for correction
|
|
|
|
|
|
Venue
|
Confirm venue
|
Board
|
|
|
|
|
Date
|
Confirm date
|
Board
|
Less than 15 months from last AGM
|
 Done
|
|
|
Agenda
|
Outline basic agenda
|
|
|
|
|
|
Annual Review
|
Text written
|
|
|
|
|
|
Annual Review
|
Text to designer
|
|
|
|
|
|
Audit Clearance Meeting
|
Review results of 2014-15 audit with UHY
|
|
|
|
|
|
ARC meeting
|
Endorse draft Annual Accounts as audited and Annual Report as drafted, for Board approval and endorse draft Annual Review for Board agreement
|
|
|
|
|
|
AGM Agenda
|
Circulate drafts of AGM Notice, Agenda & Resolutions for Board comment
|
|
|
|
|
|
Deadline for board papers
|
Deadline for papers to the office for distribution to trustee for 20 June board meeting
|
|
|
|
|
|
Approve Annual Report and audited Accounts
|
|
Board
|
|
|
|
|
Registration
|
Registration page set up
|
|
|
|
|
|
Warning notice transmitted by email
|
Include deadline for resolutions
|
Tellers & Secretary
|
|
|
|
|
Agree agenda
|
|
|
|
|
|
|
Agree 2015 minutes
|
|
|
|
|
|
|
Agree board resolutions going forward to AGM
|
|
|
|
|
|
|
Earliest day for notice of Director nomination to be received
|
|
|
AoA#17.3(b)
|
|
|
|
Deadline for members to propose resolutions to AGM
|
|
|
|
|
|
|
Formal notice of AGM transmitted by email
|
- Circulate AGM Notice, Agenda, copies of the approved 2014-15 Annual Report & Accounts, and auditor's report to all company members, directors, and the auditors
- Include remainder to update address
- Include request for board candidates
|
Tellers & Secretary
|
AoA#26
|
|
|
|
Formal notice of AGM legally given
|
|
|
AoA#6.1, ER
|
|
|
|
Deadline for Notice of Director nominations
|
|
|
AoA#17.3(b)
|
|
|
|
Deadline for amendments to proposed resolutions
|
|
|
|
|
|
|
Agree Annual Review
|
|
Board
|
|
|
|
|
Register of members
|
- Print register of members
- Print voting forms, agenda, resolutions etc.
- Envelope stuffing
|
- Tellers & Secretary
- (Office)
|
|
|
|
|
Notice of Directors election transmitted by post
|
Include voting forms & resolutions
|
- Tellers & Secretary
- (Office)
|
AoA#26
|
|
|
|
Notice of Directors election legally given
|
|
|
AoA#17.4, ER
|
|
|
|
Annual Review ready
|
Published in all formats
|
|
|
|
|
|
Annual Report ready
|
|
|
|
|
|
|
Delegate packs
|
- Print agenda, feedback sheet
- Prepare delegate packs
|
Office
|
|
|
|
|
Delegate packs
|
Print badges for attendees
|
Office
|
|
|
| 23 July ??:??
|
AGM proxies appointment
|
|
|
AoA#11.3
|
|
| 25 July ??:??
|
AGM
|
|
|
|
|
| 25 July
|
AGM quorum ??:?? + 30 mins
|
Greater of 10 or 10% in person or proxy. (~30)
|
|
AoA#7
|
|
| 31 October
|
Annual accounts filing with Companies House & circulation to members
|
|
|
CA2006#424, CA2006#442
|
|
| 30 November
|
Annual return filing with Charity Commission
|
Include Annual Report & auditor's report
|
|
CA2011#163
|
|
