Meetings/2009-08-18

Wikimedia UK Board meeting Wednesday 18th August 2009, 8:30pm BST at #wikimedia-uk-board

Present: Michael Peel (MP) (Chair); Andrew Turvey (AT) (minutes); Zeyi He (ZH); Joseph Seddon (JS); Paul Williams (PW); Steve Virgin (SV)

Apologies: Tom Holden (TH);

Note: Please mark your actions with one of the following: * {{done}} if you have completed what was agreed * {{doing}} if you have started doing what was agreed but haven't finished * {{cf}} if you have not yet done what was agreed but will do in the future * {{canc}} if you have not done what was agreed and will not now do it In addition please mark {{discuss}} if the board needs to discuss the action and add it to the agenda of the next meeting.

Minutes of previous meetings

The minutes of the meeting dated 5 August was approved.

The following actions were carried forward:

1. AT to draft an email to the WMF formalising the agreement to use Wikimedia Foundation trademarks in members-only merchandising and to look into where we could produce merchandise.

2. MP to draft templates for the six press scenarios identified at Media relations#Media response.

3. MP to work with SV to do mini press releases, no more than one per month, advertising spikes in traffic per WP:POPULAR related to particular news events.

4. JS to get a copy of the WMF's press release contact list in the UK.

5. MP agreed to add the HMRC letter appendices as attachments to section C of the Charity Commission application

6. JS agreed to look into CRB checks for directors and Schools Project volunteers - their transferability, who to approach for them and how much they will cost.

7. PW will develop a proposal for buying a computer for the Schools Project with, potentially, peripherals such as a projector, screen, printer etc.

8. JS to draft an email for the Open Knowledge Foundation mailing list, to recruit new members.

9. AT to arrange printing of the business cards

10. AT will reply to the charity sponsorship request as proposed.

11. MP to investigate moving our wiki at http://uk.wikimedia.org to http://www.wikimedia.org.uk subject to technical feasibility re Single User Logins and hosting, with gb.wikimedia.org as a potential alternative. Bug Report

12. Once this has been completed, MP to follow up with Wikimedia Ukraine regarding the "uk." website conflict.

13. AT to investigate NCVO and other charity support groups for guidance on setting up procedures Done

14. AT agreed to investigate getting paid legal advice on charitable status, using the Foundation's offer to fund. Doing...

15. JS to start drafting child protection policies.

16. PW, MP to deliver newsletter. Done

Matters arising

MP has established his relationship with the Communcations Committee is "either be as mailing list subscriber, or representative of Wikimedia UK". Therefore, for the purposes of the conflicts of interest policy, it was agreed he would not be treated as a Foundation committee member.

Reports

Secretary

The Secretary's Report was noted.

Treasurer

There was no Treasurer's Report. However, TH had sent a previous email regarding a membership application that had been received.

The board went in camera for a discussion

Member number 29 confirmed by a majority decision subject to cheque clearing. TH will respond to the member and update the Register of Members.

Chair

The Chair's Report was noted. MP also mentioned that he had received an offer of a free ticket to the "C&binet" conference on 26-28 October - a "not-for-profit network, created by the UK Government’s Department for Culture, Media and Sport to link the international creative and commercial communities to grow the global creative economy" SV and AT had both volunteered to attend. It was agreed that AT would attend and MP would ask for a second ticket for SV if possible.

ACTION: MP Done

The board discussed having an in-person board meeting around the "Pictures in Public" symposium,

[....]

(to complete)

1. 1. Initiatives (ZH)
   2. Conferences (JS)
   3. Corporate relations (SV)
   4. Volunteers report (PW)
2. Charity Commission application (AT) (max 15 mins)
3. Initiatives
   1. Workplace Learning Lunches (SV)
   2. Schools Project (PW)
   3. Britain Loves Wikipedia (MP)
4. Blog and Twitter
5. AOB
   1. Potential press release (5 million Commons media files)
6. Date & content of next meeting