User:Mike Peel/Living Paths

I'm a volunteer member of the "Welsh Steering Group" (the 'WMUK Rep' with some sort of delegated responsibility), which relates to the Living Pathways project, as of the 13 July WMUK board meeting. This page records my involvement and the available documentation for the project.

Key individuals

• Jon Davies (WMUK Chief Exec) [JD]
• Robin Owain (WMUK seconded employee) [RO]
• Elfed Williams (Chair of Wici Cymru) [EW]
• Richard Symonds (WMUK office manager) [RS]

Steering group definition

• Secondment agreement
  • "The parties shall establish a group comprising representatives from both parties and the Welsh Government should they wish for the purposes of overseeing the delivery of the Services by the Secondee"
  • "To deliver the ‘Living Paths’ project services described in the Grant Funding Agreement from the Welsh Government and WikiCymru, dated 8th April 2013, to fulfil the obligations of the Employer and the Host in relation to the said Grant Funding Agreement and to carry out such activities in relation to the Living Paths project as the Employer and Host may specify through a joint steering committee established for that purpose or otherwise as may be agreed between the parties from time to time including appropriate support for WMUK activities in Wales."
  • "Subject to any directions given by the said Joint Steering Group, the Host shall have day-to-day control of the Secondee's activities but as soon as reasonably practicable shall refer any Management Issues concerning the Secondee that come to its attention to the Employer."
  • "The Employer shall consult with the Joint Steering Group before approving any holiday request made by the Secondee and notify the Host of any dates on which the Secondee shall take holiday."

Management and responsibilities

Management

• Line management of Robin
  • Done by Jon with Robin via regular 1:1's and day-to-day communications.
  • Fortnightly phone call discussions.
• Financial management
  • Handled via the office, specifically Richard Symonds.
• Liaison with WiciCymru
  • The day-to-day liaison will be via Robin as our seconded member of staff.

Reporting to Wikimedia UK

• Robin reports regularly to Jon Davies
  • This through 1:1's additions to the quarterly monitoring plans, staff meetings etc.
• Monthly Reports in Welsh and English translation which are presented to Wici Cymru every month.
• Robin produces a formal quarterly report for the WMUK Board
• A two pager highlighting the quarter's work and achievements.

Steering group

• Robin reports at the quarterly steering group
  • WiciCymru represented by: EW and/or other officer
  • WMUK represented by Mike Peel

WMUK's representative's role.

• To be WMUK's regular contact with WiciCymru
• To explain WMUK's ethos to the Welsh community and develop Wikimedia's work in Wales.
• To ensure the Pathways project fits in with WMUK's expectations (as defined by Llwybrau Byw - Living Paths Project Recruitment)
• To find consensus if possible if there are any issues of dispute
• To report back to Jon Davies and the Board of WMUK
• To offer encouragement and help where needed.

Activity

See also: Category:Living Paths Project

Date	Description	Documentation
2013-05-11	WMUK board meeting	Report (PDF version), meeting minutes
2013-06-13	Recruitment started	Advert
2013-06-19	Letter of Intent	Letter of intent
2013-06-19	Wici Cymru meeting (MP attended)	Confidential report sent to JD and WMUK board; also follow-up with AffCom
2013-07-03	Employment contract	Employment contract (draft version?), Secondment agreement
2013-07-03	Funding agreement	Welsh Government funding agreement
2013-07-13	WMUK board meeting	Board minutes
2013-09-13	WMUK board meeting	Living Paths report, September 2013 (public version - a confidential version is on WMUK's office wiki)
2013-10-02	Wici Cymru / RO meeting JD (Skype or London?)
2013-11-12	Joint steering group meeting, Crewe
2013-10-31	Quarterly report to WMUK board meeting due (Or possibly 2013-11-27 for the 7 December WMUK board meeting?)
2013-11-05	Wici Cymru / RO meeting JD (Skype or London?)
2013-12-04	Wici Cymru / RO meeting JD (Skype or London?)
2014-01-14	Joint steering group meeting (Chester?) (Or possibly 2013-11-19 which I can't make?)
2014-02-05	Wici Cymru / RO meeting JD (Skype or London?)
2014-02-28	Quarterly report to WMUK board meeting due (Or possibly 2014-03-12 for the 1 March WMUK board meeting?)
2014-03-05	Wici Cymru / RO meeting JD (Skype or London?)
2014-04-02	Wici Cymru / RO meeting JD (Skype or London?)
2014-04-10	Joint steering group meeting (Chester?) (Or possibly 2013-11-19 which I can't make?)
2014-05-07	Wici Cymru / RO meeting JD (Skype or London?)
2014-05-31	Quarterly report to WMUK board meeting due (Or possibly 2014-05-14 for the 24 May WMUK board meeting?)
2014-06-04	Wici Cymru / RO meeting JD (Skype or London?)
2014-07-02	Wici Cymru / RO meeting JD (Skype or London?)
2014-07-17	Joint steering group meeting (London?) (Or possibly 2014-05-06?)