Agenda 13Jul13

Agenda for Board meeting on 13-14 July 2013, times TBC.

Attendees:

• Board:
  • Saad Choudri (SC)
  • Greyham Dawes (GD; Treasurer)
  • Ashley van Haeften (Fæ)
  • Chris Keating (CK; Chair)
  • Michael Maggs (MM)
  • Alastair McCapra (AM)
  • Mike Peel (MP; Secretary, backup minutes)
• Staff:
  • Jon Davies (JD; Chief Exec)
  • (others?)
• Guests and observers
  • Jan-Bart de Vreede (JV; WMF)
  • (others?)

Saturday

Board Orientation & Teambuilding

(All provisional titles! Suggestions for other topics to cover, or speakers on this, would be very welcome. Certainly preferred to get some non-Board and ideally non-UK perspectives.) Orientation to cover;

1. 9.30am Welcome and Icebreaking (CK)
2. 10.00am Legal responsibilities of a Trustee (GD)
3. 10.15am A Brief History of the Wikimedia Movement & Wikimedia UK
   1. 10.20am History, culture, values, and impact of the Wikipedia projects (MP)
   2. 10.30am Wikimedia Foundation, Chapters and Chapters Association: Jan-Bart de Vreede, Wikimedia Foundation Board member
   3. 10.50am Wikimedia UK's history (MP)
4. 11.00am Coffee
5. 11.15am Wikimedia UK Governance Review (CK)
6. 11.30am Understanding Wikimedia UK's finances Finances
   1. Global funds - Funds Dissemination - ?
   2. UK fundraising (CK/JD)
7. WMUK's Constitution, with a focus on the Finance Policy and Conflict of Interest policy
8. Working effectively as a Trustee - (CK - drawing on Dorothy Dalton's book again!)

Teambuilding activities!

Strategic planning

Update on strategic planning process. What steer is needed from the Board about this Autumn's FDC proposal Volunteer review paper, or update, might go in here.

Sunday

Aiming for an early afternoon finish.

Board meeting

Agenda:

1. Apologies for absence
2. Approval of agenda
3. Declarations of Interest Relevant to Matters on the Agenda
4. Noting WikiConference UK 2013/AGM Minutes (the board needs to be happy with these minutes, which are to be approved at the next AGM.) [MP]
5. Reports
   1. Chief Executive
      1. CE report
      2. Traffic light report against plan
      3. Risk report
      4. Pathways project (current situation with regards the 11 May 2013 board decisions and actions) (JD). Decision on virement.
6. Board structures
   1. "Officer" posts and job descriptions
   2. Co-opted seats: Approach to take, skills gaps remaining identified by Governance Committee
   3. Consideration of the proposal to have Vice-Chairs for all Committees
   4. Committee memberships & confirmation of;
      1. Audit and Risk Committee charter
      2. Governance Committee Charter
      3. Trustee responsible for staff annual reviews
7. QRpedia (SC)

1. Wikimania 2014 (JD)
2. Advisory Board vs Board/Fellows and Associates (MP)
   1. Noting Martin Poulter standing down as Associate
3. ...
4. Date and agenda of next meeting
5. Any Other Business