Talk:Reports 13Jul13

Queries from Mike Peel

I'm currently working through the reports that are being presented at this weekend's board meeting. I have a number of queries as a result, which I've started setting out below. I'll continue asking queries over the course of the next week - please could the office respond to them inline below? Thanks. Mike Peel (talk) 21:00, 8 July 2013 (UTC)

1. As previously requested by another trustee, please could the staff reports be made available as wiki documents rather than via PDFs, so that they are searchable on this wiki? It's impossible to keep track of the reports over time if they aren't searchable. I'd be happy to help set out a wiki template that would facilitate this if that would be useful - it's fairly simple to do this.
2. I'm not sure why the staff reports are requesting decisions on things that aren't otherwise on the meeting agenda, as I thought that we'd previously agreed that decisions needed would be put on the main agenda rather than being included in the reports? That's certainly the approach that we've been taking with trustee reports over the course of the last year.
3. Chief Exec Report
   1. Pathways project - This needs to be on the agenda for this board meeting, as it disagrees with what was decided at the last board meeting. I've added it to the draft agenda for you. Please could you explain how this proposed budget revision relates to the proposed revision to the 2013 Activity Plan that is being drafted at 2013 Budget?
   2. Appointment of 'HR' trustee. - This is currently on the agenda under 'Trustee responsible for staff annual reviews'. Is there a draft role description available here?
   3. Weekly reports - you recommend that the office "Cease to produce the weekly report.", and that we change from communicating the content that is currently reported in the weekly reports to reporting it in the monthly reports to the global community. I would personally welcome that change of approach, as I'd love to see as much of WMUK's activities reported publicly as possible. However I have two key concerns here. As you say, "trustees have commented that it is 'a waste of time' and 'I do not read it'." - however, those comments have been made due to the lack of useful information in the weekly reports. How would you ensure that the information reported in the monthly reports to the community will be useful to the community, and the Board is also kept suitably informed about the office's activities? Also, how would you communicate to the Board activities that the office undertakes which have privacy restrictions?
   4. "Negotiating with bid team and Foundation over Wikimania 14." - please can you explain how this relates to past board discussion about Wikimania 2014, and how we are ensuring that the expenditure on Wikimania 2014 is being suitably managed? What is the relation here between WMUK/WMF/the Wikimania bid team?
   5. "Giving attention to a special staff issue that has arisen." - what does this mean?
   6. "Projects in the next three months" - please could you explain what these mean?