Reports 13Jul13

Below are the Board, Staff and Committee action statuses and reports to the Board Meeting on 13 July 2013; see Agenda 13July13.

Reports placed on this page will be provided to the WMUK trustees in advance of the meeting both/either digitally (via links to this page) and/or by paper (when requested by a trustee). The opportunity for other trustees to ask questions about these reports will be provided during the meeting. Anything that needs to be discussed, or needs a decision or resolution, should be included in the main agenda rather than being included on this page.

Please do not alter the 'outstanding actions' section except to update the current status of those. If you add or record any actions upon yourself that have not been raised in past meetings, then please add them under 'other actions'.

Templates for actions: {{done}} Done, {{cf}} Carried forward, {{canc}} Cancelled.

Please ask questions on the talk page.

Staff

Reports from staff members

• CEO report
• Office Manager’s report
• Volunteer Support Organiser report

• Volunteering strategy

• Programs update
• Education Organiser report
• GLAM Organiser report

Other staff reports

• 2013-14 quarterly planning grid
• Strategic goals 2013-18

In-camera staff reports (not publicly available)

• Communications Organiser report
• Traffic light summary
• Risk report
• Q1 financial report
• Budget proposal
• Fundraising Managers report

Outstanding actions

• (30 Jun) JD and staff to assemble a list of the key metrics for assessing the performance of the organisation.
• (8 Sep) KB, KC to work on a joining pack for new members.
• (17 Nov) KB to review whether vetting of members is needed, assess how other organisations do this, and provide a recommendation to the Board.
• (17 Nov) RS to implement the system of having a wiki page saying how much money is left in each budget and what is going to be coming out according to current plans in terms of projects and corresponding amounts.
• (9 Feb) JD & MP to work on the General Committee Charter (taking into account Draft report on sub-committees)
• (26 Mar) JD to add the risk of sock members to the risk register and evaluate it accordingly. KB reported.

Trustees

All trustees

1. (17 Nov) All Directors to check if their details are current on the Register of Directors.
2. (17 Nov) Board to clarify what reports are required for each meeting.

Chris Keating (Chair)

Outstanding actions

1. (26 Mar) CK to ensure that the Governance Review implementation document remains on the Agenda until such time as all the issues are resolved. Doing...

Michael Peel (Secretary)

Outstanding actions

1. (9 Oct) MP to assemble a list of public and in-camera minutes which are ready for approval or have previously been approved, and set up a voting page on the office wiki to approve them and decide whether they should be made public or not. New in-camera minutes will be posted to the board wiki for now, and moved onto the office or public wikis as the board decides. Office to assist MP wherever possible.
2. (17 Nov) MP to assemble a list of unapproved minutes to be approved at the next board meeting.

   Doing... see Decisions/Approval of past minutes. Now with office support (thanks Richard Nevell!).

3. (9 Feb) JD & MP to work on the General Committee Charter (taking into account Draft report on sub-committees) Carried forward

   Still needs work before it's ready to approve. Mike Peel (talk) 21:20, 3 May 2013 (UTC)

Saad Choudri

Outstanding actions

1. (17 Nov) SC to take a look at the Trustee DOI Review and soften it where needed.
2. (8 Jan) SC and DT to continue discussions about QRpedia with RB Done
3. (9 Feb) SC to review WMUK/Bid Team MoU over the next few weeks. Done