WikiConference UK 2013/Lessons
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Stuff we learned from running conferences (e.g. 2013 AGM).
- Get speakers to provide their presentations up front
- Test connectivity for all types of laptop/projector
- Make sure that plug sockets are available for attendees
- Lincoln is a pain to get to if you don't have a car - perhaps next time have it outside London, but in a major, easily accessible city rather than a small, picturesque city?
- Ideally, it should be on a semi-formal rotation: eg. year 1 - major city in England / year 2 - Wales / year 3 - picturesque town in England / year 4 - Scotland, year 5 - major city in England, and on we go... This is something we've also discussed as a guiding pattern for the EduWiki conference. --Toni Sant (WMUK) (talk) 16:31, 14 June 2013 (UTC)
- Break-out rooms were a little out of the way from the plenary room, so getting people to go to the break-out sessions was difficult.
- Note that registration form dictates name badge.
- It would be nice if the form had options for what was to appear on the badge. e.g. Real name, user name, both, other. Maybe have similar set of options for paper and online delegate lists.
- It would be nice from a Teller's point of view if there were something on delegates' badges denoting those attendees who are members. -- LondonStatto (talk) 23:35, 11 June 2013 (UTC)
- Could we hand out ballot pages at the registration desk when they arrive - perhaps for both elections and resolutions? Having things like stickers on delegate badges isn't actually that useful when there a number of delegates present, as they can be rather difficult to spot (looking for 'do not photograph' stickers wasn't easy). Thanks. Mike Peel (talk) 15:23, 13 June 2013 (UTC)
- This wouldn't work if people are allowed to apply for and be approved as members up to a meeting that happens after registration starts, and in fact approved members were renewing their memberships right up to the point of vote. Perhaps what could happen is at the first order of business of the AGM session is members being checked as having a valid membership on Civi and issued the ballot paper and sticker for the reverse of their lanyard which they hold up when voting to indicate their vote is valid. The checking on Saturday was fairly swift I think? Katherine Bavage (WMUK) (talk) 15:54, 13 June 2013 (UTC)
- They could be asked to return to the registration desk at the start of the AGM to check that their membership has been approved and to pick up their ballot papers - that would also help avoid the confusion people had at the start of the AGM about whether they'd been approved as members or not. The checking at the AGM was indeed very swift and effective, though, which was great (thanks tellers and staff!). Thanks. Mike Peel (talk) 10:01, 14 June 2013 (UTC)
- This wouldn't work if people are allowed to apply for and be approved as members up to a meeting that happens after registration starts, and in fact approved members were renewing their memberships right up to the point of vote. Perhaps what could happen is at the first order of business of the AGM session is members being checked as having a valid membership on Civi and issued the ballot paper and sticker for the reverse of their lanyard which they hold up when voting to indicate their vote is valid. The checking on Saturday was fairly swift I think? Katherine Bavage (WMUK) (talk) 15:54, 13 June 2013 (UTC)
- Could we hand out ballot pages at the registration desk when they arrive - perhaps for both elections and resolutions? Having things like stickers on delegate badges isn't actually that useful when there a number of delegates present, as they can be rather difficult to spot (looking for 'do not photograph' stickers wasn't easy). Thanks. Mike Peel (talk) 15:23, 13 June 2013 (UTC)
- If dinner/drinks the evening before is contemplated, let all attendees know the place and time well in advance.