Agenda 11May13

This will be an in-person meeting of the Board at 09:00-17:00 on Saturday 11 May 2013. It will take place in London, in meeting room 2 at the Office.

Expected attendees

Trustees (voting):

• Chris Keating [CK] (Chair)
• Mike Peel [MP] (Secretary; backup minutes)
• Doug Taylor [DT]
• Saad Choudri [SC]
• Greyham Dawes [GD]
• Ashley van Haeften [Fæ]

Staff (non-voting):

• Jon Davies [JD] (CE)
• Richard Symonds [RS] (Minutes)

Agenda

1. Board business (CK)
   1. Apologies for absence (CK)
   2. Declarations of interest regarding matters on the agenda (CK)
   3. Membership approvals (MP)
   4. Confirmation of decisions made since the last board meeting:
      1. To approve 8 new members of Wikimedia UK. (For: MP, CK, GD, DT. Against: Fæ)
   5. Approval of minutes (MP)
   6. Trustee reports (CK)
   7. Motions for AGM (hard deadline 15 May)
2. Activity and financial status (JD)
   1. Reporting against the 2013 Activity Plan for Q1 2013 (JD)
   2. Financial report for Q1 2013 (JD/GB)
   3. Annual Report and Accounts for the year ending 31 Jan 2013 (GD)
   4. Structure for Quarterly Financial Management Reports (GD)
3. Policies (MP)
   1. Review of adherence to the Volunteer Policy (JD)
   2. Proposed revision of the Trustee Code of Conduct (MP)
   3. Proposed Privacy Policy
4. Strategy (CK)
   1. Risk report
   2. Progress on strategy development
5. Staff management (JD)
   1. Chief Exec report (JD)
6. In-camera Board session (MP)
7. AOB
8. Date of next meeting
   1. Agenda 8Jun13