2013 Activity Plan/WikiConference UK 2013

Description

Combining our Annual General Meeting with a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference. This event is led by the Conference Committee, with support from staff.

Amount

£5,000

Budget responsibility

Chief Executive

Budget details

This is a draft estimate. Staff and board travel&accommodation will be covered from a separate budget (confirmed with JD on 18/2/13)

Description	Amount	Notes
Venue hire	£525	Conference Suite and 1 breakout room for full day, with 1 other room reduced hours. (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
Catering	£866.70	Calculated for the venue occupancy limit of 81
Travel for staff	£466.80	Calculated for 7 (6 current + 1 proposed FT) staffs, with 4 sharing a car.
Accommodation for staff	£700	2 nights with a guesstimate discounted group rate
Travel for trustees (6)	£500
Accommodation for trustees (6)	£600	2 nights with a guesstimate discounted group rate
Travel for speakers (assumed 2)	£200
Accommodation for speakers (assumed 2)	£100
Travel for volunteer organisers (2)	£55
Accommodation for volunteer organisers (1)	£100	2 nights with a guesstimate discounted group rate
Gifts for speakers	£150	Based on last year
Gifts and materials for others	£250	Based on last year
Per diems	£630	For staffs & trustees
Total	£5,143.50

The Sunday 9th event may be more GLAM oriented and could be funded from a different budget stream.

Timetable for activities

8 June 2013 at Lincoln College Deans Sport and Leisure Centre.

Success Criteria

• Significant number of Wikimedia UK members and supporters attend.
• Good programme of discussions and presentations.
• Participants feel they have had a good day and are encouraged to continue volunteering.
• Comes in on budget.

Risks

• Low attendance.
• Arrangements on day inadequate.
• Over-budget.
• Lack of purpose and harmony amongst attendees.