2013 Activity Plan/WikiConference UK 2013

Description

Combining our Annual General Meeting with a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference.

Amount

£5,000

Budget responsibility

TBC

Budget details

This is a first draft estimate. Some cost may be paid from board / staff travel budget.

Description	Amount	Notes
Venue hire	£525	Conference Suite and 1 breakout room for full day, with 1 other room reduced hours.
Catering	£866.70	Calculated for the venue occupancy limit of 81
Travel for staff	£568.80	Calculated for 8 (6 current + 2 proposed) staffs, with 4 sharing a car.
Accommodation for staff	£800	2 nights with a guesstimate discounted group rate
Travel for trustees	£500
Accommodation for trustees	£600	2 nights with a guesstimate discounted group rate
Travel for speakers	£200
Accommodation for speakers	£100
Travel for volunteer organisers	£55
Accommodation for volunteer organisers	£100	2 nights with a guesstimate discounted group rate
Gifts for speakers	£150	Based on last year
Gifts and materials for others	£250	Based on last year
Per diems	£630	For staffs & trustees
Total	£5,345.50

Timetable for activities

8 June 2013 at Lincoln College Deans Sport and Leisure Centre.

Success Criteria

• Significant number of Wikimedia UK members and supporters attend.
• Good programme of discussions and presentations.
• Participants feel they have had a good day and are encouraged to continue volunteering.
• Comes in on budget.

Risks

• Low attendance.
• Arrangements on day inadequate.
• Over-budget.
• Lack of purpose and harmony amongst attendees.