GLAM/Task force/Charter

This is a draft charter for the GLAM UK Committee and has yet to be approved by the Wikimedia UK Board, though the committee itself is already recognized.^[1]

Goals

The goals for the task force include:

Coordination of outreach and collaboration events with host institution participation across a number of cities across the UK.
Establish shared tools for Institution Ambassador/SPOC self-coordination, action tracking and easy progress reporting.

Resources

Office based paid coordination support, initial estimate of 1 day/week.
Budget falls under the UK GLAM budget.

Outcomes planned

Self organizing Institution Ambassador network covering at least England and Scotland established in 2011/2012.
UK specific outreach materials including institutional start-up packs.
UK best practice advice, case studies and direct personal support for new Ambassador prospects.
Encouraging process for funding to support ongoing Ambassador travel or other minor costs involved for Institutional meetings and non-local network events.
Open published task backlog to encourage new volunteers to offer support and an Agile approach to task delivery.

Constraints

No more than 6 members at any one time. Geographic sub-groups as part of the Institution Ambassador network may resolve any “bandwidth” problem (e.g. a London Ambassador group).
At least one WM-UK board member in the task force who can advise on budget.

Membership

As of the GLAMUK minutes 2012-10-17, interested members are:

Andrew Gray, John Byrne (Trustee), Jon Davies (UK CEO, observer), Daria Cybulska (UK Staff representative), Fae (UK Board representative), KTC, Rock drum, Leutha and WereSpielChequers.

Notes

↑ Minutes 30Jun12#Proposals for sub-committees states -
"DECISION: It was agreed that there will be GLAM and education sub-committees, the creation of which will be led by Fæ and Doug respectively. The leaders are to come back to the board at the next meeting with a charter describing the committees, initial membership, and (if appropriate) budget outlines, for formal board approval." and

"DECISION: Subcommittees should consist of four or more people, and their membership should include one staff member for an operational link to the Office and one trustee who will act as the liaison with the Board. Additional trustees and staff may also be part of the sub-committee in a non-liaison role."

[1] Minutes 30Jun12#Proposals for sub-committees states -
"DECISION: It was agreed that there will be GLAM and education sub-committees, the creation of which will be led by Fæ and Doug respectively. The leaders are to come back to the board at the next meeting with a charter describing the committees, initial membership, and (if appropriate) budget outlines, for formal board approval." and

"DECISION: Subcommittees should consist of four or more people, and their membership should include one staff member for an operational link to the Office and one trustee who will act as the liaison with the Board. Additional trustees and staff may also be part of the sub-committee in a non-liaison role."

[1]