Board meetings/2012-13 List of actions

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List of actions from past board meetings

Completed actions are shown in blue and struck out on this list. Linked evidence, or reference to the subject and date of an appropriate email, should be against each closed action.

4 Minutes 26Jul12

ACTION 4.1: RS to check that we have sent the Foundation everything they need for us to participate in the FDC.
ACTION 4.2: RS to circulate this statement [new Chair] on the blog, wiki (on the minutes), UK email list.
Unable to locate on blog --Fæ (talk) 00:41, 25 October 2012 (UTC)
ACTION 4.3: JD to write a brief hiring policy in the next two weeks that brings in both community involvement and board involvement.

5 Minutes 21Aug12

ACTION 5.1: CK & JD QRPedia (details in camera)

6 Minutes 8Sep12

ACTION 6.1: SB will set up a blank page so that the community can discuss what questions we should ask if we were to do a general volunteer survey.
ACTION 6.2: KB (& others?) to work on a joining pack for new members.
ACTION 6.3: RS and KB to write a membership report for future meetings.
ACTION 6.4: DT and JD to work on a revised version of the recruitment policy, for discussion at the next board meeting.
ACTION 6.5: JD to move this policy draft to the public wiki.
ACTION 6.6: JD to add section to the policy about volunteer liability insurance.
ACTION 6.7: RS to start page listing everyone on office for checking and transfer to WMUK.
ACTION 6.8: All Board and staff to check this. Trustee authorisation limits / MP explained his severe concern that financial decisions of the board are not being properly tracked, and that spending was not being kept within budget lines. As a result of his warnings, there were several decisions to amend our policy: * Funds are specifically delegated to the initiatives that are explicitly described in the respective activity plan. Should an initiative not be specifically included in the activity plan, then the Board needs to be notified about the change of purpose of the budget line should the amount affected be equal to or greater than £500. * The Board must be informed of any expenditure that exceeds £1,000, and the Board must be given a 24 hour period in order to raise objections to this expenditure. Should any trustee object to the expenditure, then a formal decision must be made about said expenditure. * The Board must formally approve of any expense that exceeds £5,000, excluding recurring expenses (such as salary, pensions and rent).
ACTION 6.9: RS to check Finance policy updated to reflect this [Trustee authorisation limits].
ACTION 6.10: MP, DT, RB, SB to work through the outstanding issues with the Gibraltarpedia MoU.
ACTION 6.11: RS list of chapter representatives (details in-camera)
ACTION 6.12: JD conflict of interest policy (details in-camera)

6a. Minutes 19Sep12

ACTION 6a.1: Action on Chris to prepare a public statement on Roger's resignation.
ACTION 6a.2: Move forward with a call for a new trustee, to be appointed before the November board meeting. Action on Chris.

6b. Minutes 25Sep12

None

7 Minutes 9Oct12

ACTION 7.1: MP to assemble a list of public and in-camera minutes which are ready for approval or have previously been approved, and set up a voting page on the office wiki to approve them and decide whether they should be made public or not. New in-camera minutes will be posted to the board wiki for now, and moved onto the office or public wikis as the board decides. Office to assist MP wherever possible.
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