2012 Activity Plan/University conference

Description

Brought forward from 2011, we will run a two-day EDU-WIKI conference on 5-6 September 2012, raising awareness of the educational possibilities of Wikipedia and kick-starting Wikimedia UK's academic engagement as the GLAM-WIKI conference did for the chapter's GLAM activity in 2010.

Amount

£10,000

Budget responsibility

Martin Poulter with support from Daria Cybulska

Budget details

Description	Amount	Notes
Incoming
Budgeted amount	£10,000
Registration fees from delegates	£1,200-£2,400	£30-£40/ea
Total budget available	£11,500
colspan=3 ! Outgoing
Venue hire	₤6,000	Calculated per delegate (min 60). includes accommodation for 6 staff/volunteers; food, PA in main room over two days, catering for delegates (breakfast included if delegate books accommodation with the venue, refreshments and lunch included as a part of the conference.
Additional venue costs	ca. ₤200	additional wireless capacity, stage hire for the main room, additional IT equipment. So far spend £160 for AV hire for 2 days
Student bursaries	₤0
Travel and per diem for 5 staff	ca. ₤500
Expenses for volunteers	ca. ₤700	travel, accommodation, per diem
Travel costs for speakers, including international	ca. ₤1,500
Coaches	ca. ₤200	to Leicester city centre on the evening of 5th September
Speaker gifts	₤150
Materials for the conference	ca. ₤100
Merchandise	ca. ₤500	incl delegate packs
Leaflets	ca. ₤100	to promote event beforehand
Shipping costs to the venue	ca. ₤50
contingency	₤400
Total	£10,400

Timetable for activities

5-6 September 2012 at Leicester University.

Success Criteria

• Full attendance as per plan
• Attendees value conference and provide good feedback.
• Conference content is stimulating and appropriate
• That there is follow-up that offers development throughout the University and Scholarly Societies community and builds links with Wikimedia UK.

Risks

• Low attendance.
• Lack of stimulating content.
• Lack of focus.