Agenda 30Jun12

This is a draft agenda that is subject to review closer to the time of the meeting.

This is the agenda for the Board meeting that will be held on 30 June - 1 July at the WMUK Office at Old Street in London.

The majority of the meeting will be recorded and uploaded to Wikimedia Commons, and/or will be live-streamed (access details will be posted both here and via @WikimediaUK). Minutes will be openly written at etherpad:WMUKMinutes. Note that in-camera sessions will not be broadcast, recorded or publicly minuted.

Attendees

• Board: Roger Bamkin [RB], John Byrne [JB], Chris Keating [CK], Mike Peel (Minutes backup) [MP], Doug Taylor [DT], Joscelyn Upendran (JU), Ashley Van Haeften (Chair) [Fæ]
• Staff: Jon Davies (Chief Exec) [JD], Richard Symonds (Office Mgr, Minutes lead) [RS], Daria Cybulska [DC], Stevie Benton [SB]
• Everyone is welcome to attend this meeting! Please express your interest in attending on the talk page, or get in touch with a trustee or staff member.

Friday 29 June

• Evening: gathering for a meal or drinks somewhere?
• Please post your expected time of arrival below.

Saturday 30 June

Time	Leader	Activity
09.30-10.00	-	Arrival & Coffee
10.00	-	Start of meeting
10.00	Fæ	Agenda, streaming, apologies
10.05	MP	Transfer of responsibility to the new Board
10.15	Peter Williams?	Induction for new board
13.00	-	Lunch
14.00	Peter Williams?	Continuation of induction
16.00	Fæ	Future of PQASSO and WMUK professional development
16.30	JD/Fæ	Briefing of new board by CE and Exec
17.00	Fæ	Open discussion
18.00	--	End of meeting
Evening	--	Evening party hosted by JD

Sunday 1 July

Time	Leader	Activity
10.00	-	Start of meeting
10.00	10m	Agree minutes & DOI
??	-	Chair's report and actions
??	Fæ 20m	WMUK risk discussion
11.00	-	Coffee break
??	JD	5-year plan
12.15	MLP?	EduWiki Conference 2012
12.30	Fæ?	GLAM-WIKI 2012 and delegation of budget to GLAM sub-committee
12.45	MP	WikiConference UK 2013 planning (June outside of London?), WikiConference UK / Wikimania Europe / Wikimania Global 2014 (July in London)
13.00	-	Lunch
??	All 45m	Trustee and Staff reports
??	10m	WCA
??	MP/JD	International Wikimedia politics?
14.00	JD (and trustee for outreach) 15m	Outreach
14.30	JB/RS 30m	Allocation of budget holders, and current status of finances (delegated non-trustee budget holders)
14.45	CK 20m	2012-13 fundraiser (and Funds Dissemination Committee)
??	JD	Draft budget against fundraising target and meeting the 5 year plan.
16.00	-	Tea break
??	Board (in camera) ??m	Board discussion incorporating a review of staff reports, activities and processes
??	Fæ 10m	Discussion about the schedule and composition of future board meetings
??	Fæ/MP 5m	Next board meeting
??	0m	End of meeting

• Please post your expected time of departure below.

Logistics

• For directions, see Office
• Accommodation: to be organised by the Office at Tavistock Hotel?
• Car parking: where is this available?
  • Parkopedia says there are car parks reasoanbly close, but parking on the outskirts and taking public transport in would probably be cheaper and easier.
  • For the last few London visits I've made, I've parked at Stanmore Station Car Park, Stanmore HA7 4PD, https://maps.google.com/maps?q=Stanmore+Tube+Station - just off junction 4 of the M1. It's a very large car park (450 spaces) and costs £1.50 for Saturday and £1 for Sunday, all day. Mon-Fri costs £4.50 for each day. It's at the north end of the Jubilee line http://www.tfl.gov.uk/assets/downloads/standard-tube-map.pdf and in zone 5. Tube travel for a day costs £8-50 for zones 1-6, and it usually takes (very roughly) an hour to travel from Stanmore to most destinations in central London. I'm not sure if this is the most cost-effective solution or even the most time-efficient, but it works and is predictable in cost and time. Obviously, folks driving in via different routes from the M1 will probably find a similar 'park & ride' solution for them. --RexxS (talk) 12:34, 7 June 2012 (UTC)