Reports 11Feb12

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Below are the Board reports to the Board Meeting on 3 January 2011; see Agenda 3Jan12.

Templates for actions: {{done}} Yes check.svg Done, {{cf}} Go-next-red.svg Carried forward, {{canc}} X mark.svg Cancelled.

If something needs discussing for longer than a minute, then please add it to the Matters Arising section on the agenda.

Board

All board

  1. All board members to look at the Executive Committee proposed definition, and to ask members for input.

Roger Bamkin (Chair)

Actions
  1. RB, AT, JD to decide on success points on a successful Wikimania bid
  2. RB and JD to prepare a draft on Metrics by 3 jan
  3. RB to invite WMDE/WMF/WMNL trustees/execs to give feedback on the WMUK board, and to assemble a summary paragraph for the annual report.
Other stuff
Coming up

Michael Peel (Secretary)

Split into roles:

Board
Grants
Administrative
Sysadmin
Volunteer
  • OTRS workshop - went well, came in under budget. See OTRS workshop/Wrap-up.
  • Wiki Loves Monuments brainstorm - handed over to Harry.
  • Geocamp - on back burner at the moment, will pick up again once we have events organiser in place.
  • Closing off Britain Loves Wikipedia Symbol wait.svg Doing... - two prizes now awarded, with the rest in progress. Need to give Jon info about this.
Actions
  • MP to rework Minutes 27Aug11 for approval at the next meeting. Go-next-red.svg Carried forward
  • JD, MP, SV and CK to assemble a first draft of the Annual Report by February for the Board to review it. Go-next-red.svg Carried forward not due yet

Andrew Turvey (Treasurer)

Main activity has been:


Actions
  1. AT - In camera minutes of 2 February 2011
  2. AT - written legal advice onto wiki
  3. AT to transfer the funds for the £10k grant to WMDE to support the Toolserver
  4. AT to contact WMF board member Jan-Bart to discuss how to locate new trustees.
  5. RB, AT, JD to decide on success points on a successful Wikimania bid
  6. AT and JD to organise the pensions scheme

Chris Keating (incl Fundraiser)

Actions
  1. JD, MP, SV and CK to assemble a first draft of the Annual Report by February for the Board to review it. Not started - will liaise

Fae (and GLAM programme)

Actions (all open)
  1. Fæ to compile a briefing for partners on issues and expectations surrounding in-residency projects.
  2. MP/Fæ Blogs or reports from the recent India scholarships to be received and published, may require re-prompting.
  3. Fæ/JD/PW Trustee training recommendation
  4. Fæ/JD/RS Strategy 2 day
  5. JD/Fæ Horniman Museum approach
  6. Fæ with GTF 1 to establish GLAM Task Force 2 (it's time)

Martin Poulter (incl Education budget)

Actions
  1. Strategy, publicity & event preparation for Wikimedia Universities Programme: aiming for a conference in the Easter holiday. A host institution has been identified: now waiting agreement from the institution on finances.Symbol wait.svg Doing...
  2. Follow up on scholarly society contacts, including Food Standards Agency (FSA will get back to us after they have recruited new staff): ongoing Symbol wait.svg Doing...
  3. MLP to put together a full proposal on a Wikipedia trainers course, assessment and accreditation program, in coordination with Fæ and Jon. - in progress Symbol wait.svg Doing...
  4. MLP to talk to Candy regarding training the trainers Go-next-red.svg Carried forward
  5. MLP to finish off spreadsheet of education contacts and share with Jon in case MLP goes under a bus Go-next-red.svg Carried forward

Steve Virgin (incl Wikimania Bid)

Actions
  1. Seeking sign off for a Case Study for ARKIVE - thinking approach Andy Mabbett to write it if we get ARKIVE agreement Go-next-red.svg Carried forward
  2. Set up small scale Back Stage Pass Events based around Science Museum archive at Wroughton near swindon - purpose to find volunteers from the University of Bristol Societies that can work with this (open to all W'pedians of course as well) - attempting to use link up to consolidate the relationship with the Univ of Bristol and begin one with Science Museum (this end of M4)Go-next-red.svg Carried forward
  3. JD, MP, SV and CK to assemble a first draft of the Annual Report by February for the Board to review it.
  4. Worked with JB on Charity Commission rationale (vis sign off and publication of documentation) - 2-3 calls - JB - available to Board members in mail Yes check.svg Done
  5. Spotted another PR agency 'manipulating entries' from a non-Neutral Point of View - in discussion with RB and RS

Volunteers

Andy Mabbett

  1. AM to provide JD with an estimate for the costs of a web-streaming system.

Staff

Jon Davies (CEO)

Actions
  1. RB, AT, JD to decide on success points on a successful Wikimania bid
  2. JD/Office to look into a software solution to track actions and plans.
  3. JD and SV to redraft job description for Comms staff
  4. AT and JD to prepare a draft 2012-13 budget by 3 Jan
  5. RB and JD to prepare a draft on Metrics by 3 jan
  6. JD, MP, SV and CK to assemble a first draft of the Annual Report by February for the Board to review it.
  7. JD to set up the process of a trustee induction for new trustees by February
  8. AT and JD to organise the pensions scheme

Richard Symonds (Office Manager)

Actions
  1. RS to assist with chasing and clearing the backlog of outstanding submission of expense claims.Go-next-red.svg Carried forward
  2. RS to include disputed transactions in the weekly backlog reports. (???? Victuallers 17:10, 3 January 2012 (UTC)Go-next-red.svg Carried forward
Refers to paypal donations that have been disputed on paypal for some reason by the donor - e.g. if they accidentally donated twice. Mike Peel 18:50, 3 January 2012 (UTC))
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