Reports 27Aug11
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Below are the Board reports to the Board Meeting on 27 August 2011; see Agenda 27Aug11.
Templates for actions: {{done}} Done, {{cf}}
Carried forward, {{canc}}
Cancelled.
Template to mark something as needing discussion: {{discuss}} Discuss
Roger Bamkin (Chair)
- Done recently
- Actions
- RB to talk to Terence about how the ownership of QRPedia can be transferred to WMUK by the end of the year.
- Upcoming
Mike Peel (Secretary)
- Done recently
- Reports/2011/July - next up Reports/2011/August.
- Membership approvals
- Tasks to do
- Closing off Britain Loves Wikipedia
Carried forward
- Sort through / close off old email addresses
- Update blog to use Vector skin [1]; specify license (the standard CC-BY-SA?)
Carried forward (ideally needs tech person)
- Actions
- MP to offer OTRS access to specific known and trusted volunteers
Carried forward
- MP to come back to the board with a revised microgrants process.
Doing... (discuss in AOB)
- MP to add text of vision and mission to the Minutes 11Jun11
- MP to upload the 11Jun11 in-camera minutes and circulate them to the board for approval.
Andrew Turvey (Treasurer)
- Activities to report
- Discussion / review items
- Actions
- AT to contact Charity Commission requesting a meeting (top priority)
- AT to arrange internet banking for MP, RB and AT
Doing...
- All to produce a short profile for the website and to put together a summary of what they 'bring to the party'.
Carried forward
- AT to complete and send charity reply to lawyers
Carried forward
- AT to send a memento of our gratitude to the teller, outgoing board members, and speakers (excluding new board members), from WikiConference UK 2011
Doing...
- AT to email around details of the interested candidate to be an office manager, and to also draft a blog post to advertise the position
Carried forward
- AT to add RB as signatory and remove TD
Carried forward
- AT - Staff roadshow
Carried forward
- AT to investigate how we can move to multiple signatories for large transactions.
Doing...
- AT to investigate debit cards for bank account signatories.
Doing...
- TD to give AT the password for the main paypal account. AT to give all board members read-only access to the paypal account.
Carried forward
- AT to investigate term deposits and return to the board with options.
Carried forward
- AT - Sign NMM MoU (Monday)
--> transferred to MP & CK
- AT - In camera minutes of 2 February 2011
Carried forward
- AT - written legal advice onto wiki
Carried forward
- AT to circulate results from WikiConference survey once complete
- AT to work on the overdue fundraising reports
- AT to contact lawyers regarding how a cap on growth in the fundraising agreement with the WMF affects our independence.
- AT to prepare a new budget reflecting the costs of the new profile of staff recruitment
- AT to phone the co-op regarding the bank transfer of the WMF grant
- AT to discuss financial regulations with the co-op bank, particularly with regards the transfer of signatories after the AGM.
- AT to investigate alternative banks, with a recommendation to be made at the in-person board meeting
- AT to talk to Chris Keating with regards advertising the availability of sponsorship for Wikimedia
- AT (or CK) to contact the WMF to see whether they have any recommendations for international Wikimedians to sponsor
- AT to request a quote for insurance for board members against the risk of personal liability and negligence.
- AT to follow up outstanding payment of previous office manager with payroll.
- AT to take text from the strategy document, polish it, and circulate it to the board prior to it being sent around to chief exec applicants.
Chris Keating (Director)
- Report
- Actions
-
- Sort out print items to support outreach (carried over)
Martin Poulter (Director)
- Recent activity
- Coming soon
- Actions
- Next steps for Wikimedia Universities Programme (next few weeks):
- Pages on WMUK site explaining opportunities and calling for action: include public record of actions taken & in progress
- Three-tier information structure: 1) a small team co-ordinating activity across the sector; 2) an advisory board of people not involved day-to-day but kept in the loop; 3) a wider mailing list of interested educators, students and support staff, sent occasional announcements or personal contact.
- Invitations to educators: build mailing list and roster
- Launch event(s) in a suitable institution and related publicity
- Follow up on business cards
- Look into a team for a training event for Food Standards Agency in Autumn (arranged by SV)
- Log into OTRS
- MLP to contact Vineesh to talk about the freshers fair at Imperial, to provide two-way input.
Fæ (Director)
- Report
- Actions
- (TBA) The Strategy Workshop results should be incorporated into the WM-UK wiki, this may be useful to time with further announcements about an EGM if needed to support transition to charity status.
- Fae - Add general simple guidelines to the WM-UK wiki defining what travel expenses WM-UK are prepared to cover for volunteers supporting events.
- All - Better solution needed to how we regularly pick up emails to OTRS. We recently missed a request for interview with the BBC WRT NOTW situation.
Steve Virgin (Director)
- Report
- Actions
- Priority - managing the ARKIVE/University of Bristol processes In progress - need to coordinate with martin