Annual Conference 2011 AGM Minutes

These minutes are currently being drafted - it is not yet final. In particular, numbers of votes will be added later (based on records on paper made during the meeting).

Minutes of the Wikimedia UK Annual General Meeting 2011
Saturday 16 April 2011, 1-3pm
The Watershed Media Centre, Bristol, England

Present:
Current board members:

• Tom Dalton (TD)
• Mike Peel (MP) (Minutes)
• Andrew Turvey (AT) (Chair)
• Steve Virgin (SV)

New board candidates:

• Roger Bamkin (RB)
• John Byrne (JB)
• Chris Keating (CK)
• Martin Poulter (MLP)
• Ashley Van Haeften (AVH)

Also:

• Teller: James Farrar (JF)
• NN members (number TBC)
• NN non-members (number TBC)

Welcome and introduction

AT welcomed those present to the AGM.

Election Hustings and Voting

Each of the eight candidates for the new Board gave a short statement, followed by a series of questions asked by members to all of the board candidates.

Ballot papers were distributed to members and returned to the teller (JF) for counting.

Approval of minutes

MP presented the minutes of the 2009 AGM and 2010 AGM for approval by the members present. They were both unanimously approved by the members via a show of hands.

Board Report

AT presented a report to the board. This consisted of:

• The summary of the chapter at File:WMUK Summary, WikiConference UK 2011.pdf
• The accounts through to 31 January 2010, at File:Wikimedia UK accounts 31 January 2010.pdf
• The preliminary accounts through to 31 January 2011

Resolutions

Each of the five resolutions, listed at Annual Conference 2011/AGM Resolutions, were taken in turn.

1. A motion to increase the term of Board members from one to two years

This resolution was proposed by MP, and was seconded by TD. Being a special motion, it required 75% to pass. After discussion, the resolution was rejected by a show of hands, with N votes in favour, N in opposition and N abstentions (numbers to come).

2. A motion to set membership fees

The resolution was proposed by AT and MP on behalf of the Board. The motion was passed unanimously on a show of hands.

3. A motion to appoint board members

The resolution was proposed by AT and MP on behalf of the Board and was passed unanimously on a show of hands.

4. A motion to approve the annual accounts

The resolution was proposed by AT and MP on behalf of the Board. It was modified during the meeting to only consider the 2010 accounts, as the 2011 accounts were not yet ready for approval. The modified motion was passed unanimously on a show of hands.

5. A motion to appoint auditors

The resolution was proposed by AT and MP on behalf of the Board and was passed unanimously on a show of hands.

Announcement of the election results

Following from a recount by a non-member, the teller James Farrar reported the results of the Board election.

There were N ballots received including N voting by proxy. The result was:

Candidate	Affirmative votes	Percentage	Elected
Roger Bamkin	TBC	TBC	Y
John Byrne	TBC	TBC	N
Chris Keating	TBC	TBC	Y
Michael Peel	TBC	TBC	Y
Martin Poulter	TBC	TBC	Y
Andrew Turvey	TBC	TBC	Y
Ashley Van Haeften	TBC	TBC	Y
Steve Virgin	TBC	TBC	Y

As per the Election Rules, RB, CK, MP, MLP, AT, AVH and SV were elected as they had all received more than 50% of the vote.

The meeting formally closed at 3:00pm.