Trustees Report 2011
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This is a working page to draft the Trustees Report that will be included in the Annual Report and Accounts for the year ended 31 January 2011. The format is largely prescribed and is based on the 2010 Trustees' Report. A more narrative report may be included as well as a "Chairs Report" or "Secretary's Report". Please feel free to contribute if you've been involved in any activities this year |
WIKI UK LIMITED
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2011 ______________________________________________________________________
Structure, Governance and Management
Wiki UK Limited, which operates under the name Wikimedia UK, is a charitable company limited by guarantee and therefore has no share capital. It was incorporated on 5 November 2008 as company number 06741827. An application has been made to the Charity Commission and negotiations are currently underway to secure registered charitable status.
The company is governed by its Memorandum and Articles of Association incorporated on 5 November 2008, Special Resolutions passed at General Meetings of Members and various rules that have been adopted by the board.
[mention Chapter Agreement and Fundraising Agreement]
Members are invited to an Annual General Meeting where they elect the Board of Directors who runs the day to day tasks of the organisation.
[talk about eligibility of members, fees, increase in membership] [structure of the board]
Objectives and activities
The trustees confirm they have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to the general guidance issued by the Charity Commission on public benefit.
The principal object of the charity is to aid and encourage people to collect, develop and effectively disseminate knowledge and other educational, cultural and historic content in the public domain under a licence that allows everyone to freely use, distribute and modify said content, by various means.
[expand on what this means in practice]
Achievements and performance
Key events in the year have included:
February 2010 - Britain Loves Wikipedia competition - launch and associated events April 2010 - Open Knowledge Conference participation and Annual General Meeting May 2010 - Wikimedia Fundraising Summit, Bristol June 2010 - Wikipedian in Residence at the British Museum, including Backstage Pass and Hoxne Challenge November 2010 - GLAM-WIKI conference at the British Museum January 2011 - Celebrations of Wikipedia's 10th Birthday, including an editathon at the British Library January 2011 - First event of the Wikipedia workshops for Cancer Research UK
[tbc - GLAM-WIKI, 10th Birthday, Trustee Recruitment, Charity Status]
Financial review
Funds are raised principally through the annual Wikimedia fundraiser, when an appeal for donations is advertised on the Wikipedia website and related sites. Wikimedia UK participates in this fundraiser under the terms of a Chapter Fundraising Agreement between Wikimedia UK and the Wikimedia Foundation.
Other sources of income include membership fees, other donations from individuals and grants for individual projects. We also receive significant donations in kind, by way of pro-bono professional assistance and provision of facilities such as room hire and refreshments.
Funds have been spent to foster collaborations between the Wikimedia movement and other organisations, such as Museums, Libraries, Universities and media companies; to address misconceptions about the Wikimedia projects in the media; running events that brings the Wikimedia community together in person so that they can collaborate to improve the Wikimedia projects; and on administrative costs such as legal and accounting fees and the costs of meetings of the board and the AGM.
The period saw total incoming resources of [accountants will complete] of which unrestricted funds of [accountants will complete] included [accountants will complete] of fundraising income and restricted funds of [accountants will complete] included [accountants will complete] from the Wikimedia fundraising event.
Fund balances as at 31 January 2010 stood at [accountants will complete] of unrestricted funds and [accountants will complete] of restricted funds.
[add additional information about the contribution of volunteers to WMUK activitie and to WM projects]
Plans for the future
We will continue to work to achieve the objectives set out above.
[expand to cover new staff]
Reserves policy
No formal reserves policy has been established. However, when setting the budget, we have agreed to target a reserves balance equal to 12 months’ administrative expenses and to build this reserve up over two years.
Risk management
The charity has no formal policies and procedures concerning risk management other than discussions at regular trustee meetings.
[accountants have advised we should look to expand this; they will provide some examples to help. My thoughts - risks to income: rel with WMF; risks to assets: poor spending decisions; misappropriation; how are these risks managed?]
Responsibilities of trustees
[statutory text, not noted here]
Signed on behalf of the trustees:
Chairman [ ] April 2011