Agenda 5Feb11/Chair's Report

Outstanding actions

• Lawyers: Redrafted charity response received with diagram
• BLW prizes - final reconciliation outstanding
• AT to send BLW domain name renewal invoice to TD to pay. Cancelled (invoice has been paid. Mike Peel 21:14, 5 January 2011 (UTC))
• AT to go forward with Wikipics/usability (see 2010 Budget)
• AT to contact WMDE about how we spend the toolserver-allocated money
• AT to obtain a quote from our payroll company now appointed for BACS bureau/direct debit
• AT to talk to TD about giving CM access to view the paypal account.
• AT to contact lawyers to confirm the WMF's lawyers advice/approach, and also the reporting requirements
• outstanding expenses: CM interview; CIPR
• AT and TD to determine the precise amount from the 2009 fundraiser to be given as a general operating grant to the WMF; AT to obtain legal advice on the grant in written form and draft a form of agreement with the WMF.
• AT to investigate phone conferencing facilities as substitute for Skype conferencing.
• AT to append a banner to the bottom of the donor privacy policy page linking to the marked up version showing the changes from the Foundation's version.
• AT to report the Board's view on chapter-foundation reporting issues to Sue Gardner.
• AT to go back to the lawyers to ask for a letter confirming the advice with transferring money to the Foundation.
• AT to proceed with filing the unreviewed accounts, having first contacted the accountants to enquire about costs associated with accelerated work, and also having phoned the Companies House Contact Centre for advice on the specifics of WMUK’s situation.
• AT to work with SV on sending out AGM notices.
• AT to attend to the details of setting up the next in-person meeting in London on 5 February.

Office Manager:

• AT and TD to revisit the annual report, updating actions and setting things going to produce this.
• CM with SV to progress the newsletter via a concise text version with links and a wikitext version on the UK wiki as target for those links, as a matter of urgency.
• CM to send the "congratulations" mails out for newly approved members, after weeding out a small number of duplications from the past.

Head of PR:

• GG to post details of the press plan to the office wiki.