Talk:Meetings/2010 AGM/Resolutions

Thanks for putting forward this motion for discussion at the AGM. I'm more than happy to discuss this, as it would be useful to crystalise an understanding of what is expected of board members both for their sakes and for everyone else.

On the substantive issues you raise:

1. I have to disagree with your statement that (my emphasis added) "meetings have had very poor attendence" Please define "very poor"! From my recollection we have only had one single meeting (out of 25 so far) that has had to be cancelled due to lack of quorum. We have occasionally had to delay discussions because a particular person wasn't there, but this hasn't been to a particular detriment of overall activities.
2. I would also disagree that "members are expected to attend all board meetings". We are all volunteers and I don't think it's a particular problem if people are unable to make the odd meeting for personal reasons (the only one I missed, for instance - 26th May - was the day before my son was born!) In fact, it can be quite a positive thing - proves that the chapter can continue without certain people being present and reduces key person risk.
3. We need to be careful not to put people off applying to be board members. It shouldn't be too much of a chore - we only had 8 candidates last time for 7 seats and I'm not sure we'll have many more this time. Personally I'd like to aim to have many more candidates than there are places and would be very interested in attracting people to the board who might have specialist expertese elsewhere but don't fancy attending 3 hour meetings every fortnight!

On a administrative note, I would add:

1. The main problem is that the constitution gives the board (or the chair) very few powers to deal with individual members who don't attend. Beyond encouraging them to attend more frequently and if they don't asking someone to resign (which they can refuse), the board is pretty powerless until the next AGM. Unfortunately this motion doesn't actually change this - beyond requiring the board to call an EGM which doesn't strike me as a very sensible solution.
2. Clause 6 unfortunately is unenforceable: Article 28 Rules passed by the members can always be amended by the board. If you want to tie the board's hands like this, you have to pass a special resolution to "entrench" the rules - see this example from last year for how to do that.

AndrewRT 23:42, 30 December 2009 (UTC)