2010 Budget/Old draft
This page is a work in progress designed to capture ideas about what we should spend our money on in the financial year starting 1 February 2010.
Please add your suggestions below or discuss items on the talk page!
Restricted funds brought forward
In 2009 we received a grant from the Wikimedia Foundation for just under £5,000. The money must be spent in full by 1 June 2010 or it may have to be returned to the Foundation. At this stage, we can estimate that we will spend the following amounts by 31 January 2010 and by 1 June 2010
| Project | Expense | Value (GBP) | Spent by 31 Jan | Spent by 1 June | Remaining |
|---|---|---|---|---|---|
| Encouraging Wikipedia use in schools | Computer | 714.87 | 600 | - | 114.87 |
| Travel | 714.87 | 100 | 100 | 314.87 | |
| Statutory checks | 476.58 | - | - | 476.58 | |
| Content access projects | Travel, refreshments | 953.16 | 400 | 400 | 153.16 |
| Content generation projects | Advertising | 953.16 | - | 953.16 | - |
| Attending the chapters conference | Travel, accommodation | 476.58 | - | 476.58 | - |
| Attending free content conferences | Travel | 476.58 | - | 476.58 + | - |
| Total | 4,765.80 | 1,100 | 2,406.32 | 1,259.48 | |
+This assumes this is put towards the cost of the Open Knowledge Conference / AGM.
Possible other free content conference occuring include:
- State of the Map 2010
- Open Street Map Foundation AGM 2010
- Free & Open Source Developers Meeting 2010
- Wikimania 2010
- Cloud Expo Europe
- Linux Congress
Other funds brought forward
Current projections are that we will raise around £60,000 in the 2009 Winter Fundraiser, of which half will be donated to the Wikimedia Foundation. Unrestricted funds - unspent other donations and membership subscriptions - are around £150 and can be ignored for now.
Expenses
Administrative costs
| Description | 2009-10 | 2010-11 | Total |
|---|---|---|---|
| Annual Accounts | n/a | 1,000 | 1,000 |
| Legal advice | 2,000 | 1,000 | 3,000 |
| AGM (in addition to above) | - | 500 | 500 |
| Telephone, postage etc | 100 | 100 | 200 |
| Retained reserves | 8,000 | - | 8,000 |
| Total | 10,100 | 2,600 | 12,700 |
Basis for the reserves figure is it to covers one year's admin expenses plus 50% of projects - hence we could continue operating for a year and still continue most of our activity even if our income reduced to zero. We should aim to build up the reserves over two years with the second year's contribution coming out of next year's fundraiser.
Initiatives
| Description | 2010-11 |
|---|---|
| Content access projects | 500 |
| GLAM-WIKI Conference | 5,000 |
| Wikimedia technology project | 10,000 |
| Microgrant programme | 1,000 |
| Wikimeet development | 500 |
| Attending free content conferences | 300 |
Office and staff
I (Tango) propose that we open an office in about June and start hiring staff. This will enable us to function much more professionally and efficiently. It comes to quite a large portion of our expected funds (although these are generous estimates), so we may need to be a little more frugal than I've budgeted for. Some of these costs will probably be allocated to various initiatives and we may be able to pay some of them out of grants and other income sources. One easy way to reduce the cost would be to delay implementation - I think we should be up and running at least a few weeks before the next fundraiser to enable that to run more smoothly and effectively, but it wouldn't hurt much to delay until September, say, which would reduce the cost by £3,000 or so.
| Item | Details | Cost (£) |
|---|---|---|
| Office rent, utilities, rates | 6 mths of 12mth lease starting in June | 3,000 |
| Furniture/Equipment | Desks, computers, etc. | 800 |
| Bookkeeper/secretary wages | 8 hrs/wk, increasing to 12 hrs/wk for fundraiser (Nov/Dec) @ £10/hr | 2,400 |
| Nat. insurance and other costs | 500 | |
| Webmaster/Office IT support/Developer | 16 hrs/wk @ £10/hr | 4,160 |
| Nat. insurance and other costs | 700 | |
| Total | 11,560 |