Talk:Technology workshop 2014-15
Venue
Development House is the natural place to hold the event, but it might be worth considering whether we want to partner with someone in the area to make use of the our proximity to Silicon Roundabout. We could draw people from both communities if we can think of a suitable partner. But staying in Development House means we have access to printers, volunteer laptops, and the like in case they’re needed at the drop of a hat. Richard Nevell (WMUK) (talk) 17:19, 14 March 2014 (UTC)
- I think it would be better to hold the event at the WMUK offices if possible, as that's then literally trying to bring people into Wikimedia, rather than having them talking about Wikimedia in a room that's advertising another organisation. Although the size of the rooms may now be an issue, as you mention below... Thanks. Mike Peel (talk) 21:12, 28 April 2014 (BST)
Date
Which side of Wikimania are we going to fall on? To avoid burnout after Wikimania – I’m thinking maybe treat a month either side of Wikimania as a no-go area. Richard Nevell (WMUK) (talk) 17:19, 14 March 2014 (UTC)
- I'm thinking post-Wikimania might be best now. Perhaps that way we can advertise it a bit at Wikimania as a way to continue being involved in Wikimedia after the event. So a weekend in September might work well, depending on when the meeting rooms are available? Thanks. Mike Peel (talk) 21:16, 28 April 2014 (BST)
Staffing
As in who will be there to open up the office. Two people will be needed to open up the office, set up the rooms etc, and at least one will need to be on-hand all day to help with lunch, printing and whatever may crop up on the day. Let’s pick some likely dates and go from there, starting by seeing if the meeting rooms in Development House are free on the dates suggested. Richard Nevell (WMUK) (talk) 17:19, 14 March 2014 (UTC)
- Do we really need two staff for this? Unless they want to be there, of course. I could imagine we'd manage well with one staff member and volunteers. Thanks. Mike Peel (talk) 21:16, 28 April 2014 (BST)
- Previous experience makes the answer a strong yes. For most of the day, one pair of hands would probably be enough, but at busy times such as letting people in and getting set up (or perhaps one needs to leave the building) it is important to have two people available with keys to the place. Richard Nevell (WMUK) (talk) 15:45, 12 May 2014 (BST)
Numbers
If we book out the entire basement meeting rooms, we can accommodate about 35 people. That’s how many we had last weekend, and I think that’s the first time we tried something large down there since Ethical Property remodelled the basement. That number would include presenters, speakers, observers etc. Richard Nevell (WMUK) (talk) 17:19, 14 March 2014 (UTC)
- Ah. How does the basement look nowadays - are there photos available anywhere? If there aren't multiple meeting rooms available now, then what I was thinking of probably wouldn't work as well. Around 35 people sounds like a good number to me, though. Thanks. Mike Peel (talk) 21:18, 28 April 2014 (BST)
Duration
Are we going to have enough content for two days? Richard Nevell (WMUK) (talk) 17:19, 14 March 2014 (UTC)
- I'd be a bit worried if we didn't, given the scope of the topic. I think it would be worthwhile to have people sleep on the ideas of the first day, and come back the next day with a rethought viewpoint. Thanks. Mike Peel (talk) 21:20, 28 April 2014 (BST)
Paid event vs free event
It’s probably an open and shut case that we want it to be a free event if it’s going to be used for outreach, but a fee of say £5 would contribute towards catering and make it more likely that people who book will turn up. It would lessen the likelihood of people turning up on the day though. Richard Nevell (WMUK) (talk) 17:19, 14 March 2014 (UTC)
- I'm not sure - I think either option would work well. My main worry with charging a fiver would be if that put people off attending; I don't know how likely that would be though. Thanks. Mike Peel (talk) 21:22, 28 April 2014 (BST)
Budget
The main cost aside from staff time will probably be lunch, but if there’s anything else it would be handy to guesstimate how much it will come to. I’m not sure which budget it would come out of – development? outreach? – but we would need the budget holder to give their approval before any spends. Richard Nevell (WMUK) (talk) 17:19, 14 March 2014 (UTC)
- Also potentially accommodation. I'm not sure which budget it would come out of nowadays, sorry. Thanks. Mike Peel (talk) 21:26, 28 April 2014 (BST)
Travel expenses
Should they be covered? Richard Nevell (WMUK) (talk) 17:19, 14 March 2014 (UTC)
- I'd say: where necessary, yes; where not, no. Hence why I phrased the note on the page as "if you need". Perhaps we should say that we can cover the travel costs of N people? Thanks. Mike Peel (talk) 21:26, 28 April 2014 (BST)
Audience
Or more precisely how are we going to make people turn up. What mailing lists, notice boards, and key contacts do we need to notify to generate interest. If we’re looking for people who might drop in without being booked, free pizza works pretty well. Richard Nevell (WMUK) (talk) 17:19, 14 March 2014 (UTC)