User:Mike Peel/Living Paths/12Nov13 Report

Elfed sent his apologies. Robin Owain, Terry Jackson, Mike Peel present.

More or less going to plan (going to revised plan). Q1 deliverables sent today. Some funds received from Geovation (~10k), and around 7.5k to come. Geovation + WMUK money spent to pay invoices, then receipts given to welsh government for reimbursement. Around 6 weeks behind, due to delays with WMUK hiring the post. Cashflow will be in the red near the end of the project; will need a loan of ~£6k about 3 months before the end. Bank loan or WMUK loan? Better if it is a WMUK loan, due to bank loan costs (a few hundred pounds). Welsh government willing to be flexible with timing in this case.

Financial procedure - starts with Robin, 3 quotes for anything over £500. Sent off to treasurer if petty cash; if not petty cash then treasurer also authorises it. Which budget sent to Terry, which is then recorded in the cash flow, also recorded in the ledger by the book keeper. PO then goes out to supplier, when work is done then Robin records it and notes that the invoice needs paying, ledger updated and invoice paid. Overview with finances given to Jon monthly. Welsh funding is via European Union WEFO. Financial policies being used here are based on the WEFO requirements.

Reporting to Jon - talk over phone for about an hour, every month or every few weeks. Reporting everything, including financial. Richard S. doesn’t have access to book-keeping; I’ve recommended him as a point of contact if anything goes wrong.

Training - going well. Focus on articles on listed buildings etc., up to them about how they go on to use that knowledge, e.g. writing about articles directly related to their interests. Working with e.g. quarries non-profit, colleges (discussion about how they can teach wikiskills - snowball effect). Mentioned global education project, experiences from US and also India. Also some links with Swansea university being developed, among others. Focus on articles on villages/settlements/communities on enwp - lots to go, all notable, supporting local communities. Aim is neutral, not related to tourism. Community project, not digital tourism project.

Question about reusing Wikipedia content. Pointed to BBC nature as a ‘best example’ way to do it - http://www.bbc.co.uk/nature/life/Arctic_Fox .

First claim was up to the end of October. Welsh government deliverables - Initial study + first quarter deliverables. 1+2 done, 3 in Q2 (due to funding needs), 4 done. Q1, around 24 videos done, . Document tracking this is being maintained by wici cymru. Q2 deliverables will be done by the end of the year (due to the 4 week delay). Also GeoVation deliverables, recorded in a separate document.

Copyright of images - pointed to open government license.

Suggested that they sent deliverables tracking document, and budgeting, to Richard S. for info.

Charity status: everything has been sent in, waiting to hear back. Employees: Welsh Contractor, working on also employing a coordinator. Part time, 2.5 days a week, in deliverables (0.5FTE, £8.3k). Recommended that they talk to Jon about them being recruited through WMUK.

Affcom - forwarded to Robin and Terry to read through and respond.

Wici Cymru is meeting 1st wednesday of each month. Attend one in about 3 months? Next steering meeting in early January? Robin will send dates of when Wici Cymru’s meeting; steering group meeting before the wici cymru meeting?

Overall, seems to be going well, and according to plan.