Minutes 8Jun13b
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These minutes are in draft. They have not yet been formally approved, and they may not accurately reflect the discussions and decisions from the meeting. |
Minutes of the board meeting held from 17:42 to 19:07 on 8 June 2013 at Deans Sport and Leisure Centre at Lincoln College following the WMUK AGM 2103.
Attendees
Meeting started at 17:42
Trustees:
- Chris Keating [CK](Chair)
- Mike Peel [MP] (Secretary)
- Saad Choudri [SC]
- Greyham Dawes [GD]
- Michael Maggs [MM]
- Alastair McCapra [AM]
- Ashley Van Haeften [Fae]
Staff:
- Jonathan Cardy [JC] (minuting)
- Daria Cybulska [DC]
- Jon Davies [JD]
Other members:
- James Knight
- Doug Taylor
Apologies for absence
There were no apologies.
Approval of agenda
Proposed agenda agreed.
Noting the election
The election of the new board was noted.
Vote of thanks
There was a vote of thanks to retiring board, tellers, and AGM speakers.
Induction
Reading list:
GD explained core reading list constitution, chapter on directors duties, NCVO guidebook.
Board orientation & teambuilding - invitation for a day in the office
13/14 July meeting to include some orientation and team building.
Alastair identified movement history and structure as a priority for his induction.
Declarations of interest
CK asked whether anyone has any conflicts of interest about items on the agenda; there were none raised.
In-camera discussion
Confidential item started at 17:58 ended 18:15
Assignment of officials
DECISION: GD will continue as Treasurer.
CK announced that he would be standing down as chair by end of year, and MP announced he would be standing down as Secretary later in the year.
There was then a discussion on Board roles. Fae suggested that the role of Vice Chair had value and should be retained. CK suggested that the obvious gaps included lack of women, Saad said he was aware of some possibilities. GD suggested that names be given to the Governance Committee. Fae opined that appointing people who had been clearly defeated at election would be inappropriate.
Fae proposed and Saad seconded reappointment of Secretary, Treasurer and Chair. Unanimously agreed. DECISION: MP, GD and CK were reappointed as Secretary, Treasurer and Chair.
- Governance Committee
ACTION: The Governance Committee is to consider appointment of a Vice Chair and co-options. DECISION: CK, MP, and GD were reappointed to the Governance Committee. MM was also unanimously appointed to the Governance Committee. ACTION: Board to review the Governance Committee in July.
- Audit and Risk Committee
DECISION: GD and Fae were reappointed to the Audit and Risk Committee. AM to replace DT on the committee.
- Education Committee
CK proposed that SC be board liaison for the education committee. SC seconded, and the decision was unanimous. DECISION: SC to be board liaison for the education committee, replacing DT.
- Tech Committee
DECISION: MP to continue in his current role on the Tech Committee.
At this point in the meeting, MP reminded all present of the Declarations of Interest policy and process.
Bank account signatories
MM to replace DT on reserves account
Reallocation of budgetholders
DT to remain as a budget holder
Audit and risk to budgetholder responsibilities
ARC to review budget holder responsibilities.
Items over £5,000
£8,273.99 to Natural History Museum re WIR
APPROVED unanimously.
Chapter representatives in HongKong - Wikimania 7/11 August
KC, JD plus 7 volunteers
MP going as an FDC rep
CK, SC plus Alastair going as WMUK board members
Briefing from former trustees
DT to conduct this offline
Wikimania 2014
Garfield and Ellie coming to UK 29th July and hopefully will book the Barbican for the WMF - £250,000 - City of London may contribute
Rest may be circa £150,000 - £200,000
GD queried budget
CK explained that WMF would treat Wikimania and WMUK annual bid as two separate things
James explained that WMF want to run major transactions through their accounts.
Donations might need to go through WMUK as a registered charity
Future meetings
CK planned for quarterly weekend meetings and interim telephone meetings.
MP advocated planning to be longer meetings
Non-London meetings need to be where there is good Public transport
Meeting closed at 19:07