Secretary role

This page is currently being drafted.

This page aims to set out the current roles and responsibilities of Wikimedia UK's Secretary. This is the first version of this document, which is currently pending Board approval. Subsequent revisions of this document will take place annually following the appointment of new trustees to the Board.

The Secretary must ensure that:

• board meetings are duly recorded and subsequently approved by the Board (with office support)
• decisions made outside of board meetings are duly recorded
• actions that have been placed on trustees and the office (via the Chief Exec) are duly recorded
• the outcomes of actions placed on trustees and the office are duly recorded and approved by the Board
• the Register of Members, in the form of a membership database, is kept up to date (with treasurer and staff support)
• the information held by Companies House and the Charities Commission is kept up to date
• Reports are completely accurate and comprehensive (with office support)
• Budget decisions are recorded appropriately, and are followed (with treasurer support)
• Committee decisions are being appropriately recorded and followed (with the support of the committee chairs)

These roles are in addition to the standard responsibilities of a trustee.