Agenda 8Sep12
Jump to navigation
Jump to search
- Agenda for Board meeting on 8-9 September 2012, to be held in-person in Coventry
Meeting location: Herbert Art Gallery and Museum, Coventry, Training Room 1 Naturally-lit room with projector, flip charts etc.
The meeting will (hopefully) also incorporate the prize-giving for Wikipedia Takes Coventry.
The majority of the meeting will be recorded and uploaded to Wikimedia Commons, and/or will be live-streamed (access details will be posted both here and via @WikimediaUK). Minutes will be openly written at etherpad:WMUKMinutes. Note that in-camera sessions will not be broadcast, recorded or publicly minuted.
Friday 7 September
- Evening: gather for a meal or drinks
- Where are we going for this?
- Has it been booked?
- Attendees:
- Hotels:
- How many people are staying in a hotel tonight?
- Which hotel?
- Has it been booked?
- Please post your expected time of arrival below.
- Jon: 7pm
- Richard: 7pm
Saturday 8 September
- Attendees:
- Board: Chris Keating [CK] (Chair), Doug Taylor [DT] (Vice chair), Mike Peel [MP/MWP] (Minutes - backup), John Byrne [JB], Roger Bamkin [RB], Ashley van Haeften [Fæ], Joscelyn Upendran [JU]
- Staff: Jon Davies [JD], Richard Symonds [RS] (Minutes - lead)
- Also attending: Rock drum [RD], Harry Mitchell [HM/HJM], Martin Poulter [MLP]
- Breakfast:
- Breakfast should be provided at the hotel (if you're staying over). Food will not be provided at The Herbert although you can go and buy food from the Cafe if you so wish.
- Someone will need to provide coffee for the Board meeting (otherwise the meeting won't work very well ;-) )
- Breakfast should be provided at the hotel (if you're staying over). Food will not be provided at The Herbert although you can go and buy food from the Cafe if you so wish.
- Board Meeting
-
- Starts at 10:00
- Discussing the 2013 Activity Plan (between half a day and a full day)
- Wikipedia Takes Coventry prize-giving session before we leave. Winners will be there, it will be videoed.
- The meeting room is paid for until 16:00.
- Anyone in the building is kicked out at 17:30.
- If we get kicked out early, we can continue at Pizza Express - they have WiFi and a function room.
- Evening: gather for a meal
- Where are we going for this?
- Probably Pizza Express.
- Has it been booked?
- Not yet. Rock drum will book when we have a time.
- Where are we going for this?
- Hotels:
- How many people are staying in a hotel tonight?
- Which hotel?
- Has it been booked?
Sunday 9 September
- Attendees:
- Board: Chris Keating [CK] (Chair), Doug Taylor [DT] (Vice chair), Mike Peel [MP/MWP] (Minutes - backup), John Byrne [JB], Roger Bamkin [RB], Ashley van Haeften [Fæ], Joscelyn Upendran [JU]
- Staff: Jon Davies [JD], Richard Symonds [RS] (Minutes - lead)
- Also attending: Rock drum [RD], Harry Mitchell [HM/HJM], Martin Poulter [MLP]
- Breakfast:
- Breakfast should be provided at the hotel (if you're staying over). Food will not be provided at The Herbert although you can go and buy food from the Cafe if you so wish.
- Someone will need to sort out some coffee ;-)
- Breakfast should be provided at the hotel (if you're staying over). Food will not be provided at The Herbert although you can go and buy food from the Cafe if you so wish.
- Lunch at St Mary's Guildhall, then we can go and take some photographs of the building (it will be closed the day of Wikipedia Takes Coventry).
- Not yet. Rock drum will book when we have a time.
- Dinner?
- When do people leave?
- Board meeting
10:00-16:00
- MP - Review of past meetings and approval of Minutes (5 minutes)
- MP - Review of email and on-wiki decisions (5 minutes)
- 30 July, Decision to support the Digital Past 2013 conference [Fæ, RB, MP, CK] Decision on office wiki
- 1 August, Decision to approve new members [RB, JB, CK, DT, MP] (see in-camera minutes)
- 1 August, Decision to appoint Martin Poulter as an Associate for the board Decision on office wiki
- RS/MP - Approval of new members (3 minutes)
- MP - Outstanding actions (15 minutes)
- MP - Policies needing discussion and decision (?? minutes)
- Donation and grant acceptance
- Representing Wikimedia UK
- [Fæ] Staff recruitment (10 minutes)
- Robin Owain - Proposals for Wales (15 minutes)
- Fæ & JD - Key Performance Indicators (10 minutes)
- Performance against the service level agreement for chapter inquiries
- Performance against volunteer and membership plans
- All - Reports 8Sep12 (45 minutes) - includes reports from sub-committees
- MP - Declarations of Interest (5 minutes)
- JD/MP - Conflicts of interest policy/2012 redraft (5 minutes)
- JD Digital Past 2013 Conference, our level of support.
Logistics
- For directions, see [1]
- Accomodation: to be organised by the Office - with support from HJ
- Car parking nearby:
- No car parking on-site, but public parking available within 5 minute walk. Parkopedia lists loads nearby. Alternatively, park and ride is available (from War Memorial Park, CV3 6PT, is best - free parking, short distance - walkable, but there's a good bus service - from venue).