Agenda 8Sep12

Enter the museum (opposite the cathedral) and ask at reception

Agenda for Board meeting on 8-9 September 2012, to be held in-person in Coventry

Meeting location: Herbert Art Gallery and Museum, Coventry, Training Room 1 Naturally-lit room with projector, flip charts etc.

The meeting will (hopefully) also incorporate the prize-giving for Wikipedia Takes Coventry.

The majority of the meeting will be recorded and uploaded to Wikimedia Commons, and/or will be live-streamed (access details will be posted both here and via @WikimediaUK). Minutes will be openly written at etherpad:WMUKMinutes. Note that in-camera sessions will not be broadcast, recorded or publicly minuted.

Friday 7 September

• Evening: gather for a meal or drinks

Where are we going for this?

Has it been booked?

• Hotels:

How many people are staying in a hotel tonight?

Which hotel?

Has it been booked?

• Please post your expected time of arrival below.

• Jon: 7pm
• Richard: 7pm

Saturday 8 September

• Breakfast:

Where are we going for this? Is it an individual thing?

Is there food provided at the Herbert (eg croissants)?

• Board Meeting

Starts at 10:00

Discussing the 2013 Activity Plan (between half a day and a full day)

Wikipedia Takes Coventry prize-giving session before we leave

When does it finish? 16:00? 16:30?

When do we get kicked out?

If we get kicked out early, do we continue elsewhere, or not?

If so, where?

• Evening: gather for a meal

Where are we going for this?

Probably Etna Ristorante.

Has it been booked?

Not yet. Rock Drum will book.

• Hotels:

How many people are staying in a hotel tonight?

Which hotel?

Has it been booked?

Sunday 9 September

Lunch at St Mary's Guildhall(?), then we can go and take some photographs of the building (it will be closed the day of Wikipedia Takes Coventry).

10:00-16:00

• MP - Review of past meetings and approval of Minutes (5 minutes)
  • Minutes 12May12
  • Annual Conference 2012 AGM Minutes
  • Minutes 30Jun12
• MP - Review of email and on-wiki decisions (5 minutes)
  • 30 July, Decision to support the Digital Past 2013 conference [Fæ, RB, MP, CK] Decision on office wiki
  • 1 August, Decision to approve new members [RB, JB, CK, DT, MP] (see in-camera minutes)
  • 1 August, Decision to appoint Martin Poulter as an Associate for the board Decision on office wiki
• RS/MP - Approval of new members (3 minutes)
• MP - Outstanding actions (15 minutes)
• MP - Policies needing discussion and decision (?? minutes)
  • Donation and grant acceptance
  • Representing Wikimedia UK
  • [Fæ] Staff recruitment (10 minutes)
• Robin Owain - Proposals for Wales (15 minutes)
• Fæ & JD - Key Performance Indicators (10 minutes)
  1. Performance against the service level agreement for chapter inquiries
  2. Performance against volunteer and membership plans
• All - Reports 8Sep12 (45 minutes) - includes reports from sub-committees
• MP - Declarations of Interest (5 minutes)
• JD/MP - Conflicts of interest policy/2012 redraft (5 minutes)
• JD Digital Past 2013 Conference, our level of support.

Logistics

• For directions, see [1]
• Accomodation: to be organised by the Office - with support from HJ
• Car parking nearby:

• No car parking on-site, but public parking available within 5 minute walk. Parkopedia lists loads nearby. Alternatively, park and ride is available (from War Memorial Park, CV3 6PT, is best - free parking, short distance - walkable, but there's a good bus service - from venue).