Minutes 12May12b

Apologies for absence

None.

Approval of agenda

This was approved with no objections, however, Fae was anxious to ensure that all new trustees signed the Code of Conduct ASAP.

Noting the election of the new Board

Noted.

Vote of thanks to outgoing board members, teller and speakers

JD and the Board thanked the outgoing board members, teller and speakers.

Assignment of officials

Chair

Doug Taylor nominated Fae as Chair. John Byrne seconded. Fae was approved as Chair without objection.

Treasurer

Fae nominated John Byrne. Roger Bamkin seconded. John Byrne was approved as treasurer without objection.

Secretary

John Byrne nominated Mike Peel as Secretary. Joscelyn Upendran seconded Mike Peel. Mike Peel was approved as Secretary without objection.

Any other positions

There was a brief discussion about other positions, including that of a membership secretary, and the possibility of 'Associates' or 'Fellows'. There were no other positions decided upon. It was, however, noted that Chris Keating would take the trustee lead with the upcoming Fundraiser.

ACTION:: All board to read about Associates and Fellows. RS to send links around to it in Monday.

Executive Committee - composition & delegated authority

It was reaffirmed that the Executive Committee consists of the Chief Executive, Chair, Treasurer and Secretary.

Conflict of Interest declarations for Register of Interests

• RB is a paid consultant for Monmouthshire County Council and Nottingham Museums. He also runs a company, Victuallers Ltd.
• DT used to have UHY Hacker Young, our auditors, as a client for his company about three years ago.
• JU is Public Project Lead for Creative Commons in the United Kingdom.
• Any concerns about COIs which could not (or may not) be made public should be raised with the Chief Executive.

Briefings from outgoing trustees

Will be covered informally in the pub after the meeting.

Bank account signatories

JD suggested that the four exec roles (not people) are declared as signatories, which makes changes to the board much simpler. This was agreed as part of Resolutions 12May12b. MP suggested that investment account signatories should be different to the current account signatories. Baydon Hill should be under the Executive Committee. Chris Keating volunteered to be on the 'B' list of signatories, for the investment accounts, along with Doug Taylor and Roger Bamkin. Unity trust resolution was agreed as part of Resolutions 12May12b.

Chapter representatives at Wikimania 2012

John Byrne is already going to Wikimania on a volunteer Scholarship. CK cannot go - but he will go to 2013. RB cannot go. Doug would like to go, Fae agreed with him. Joscelyn, Fae, Doug, Mike are tentative "yes"es.

DECISION: up to four of the board will go. Definitely Fae and Mike and Doug, possibly Joscelyn once she checks her calender. Final decision to be made on Monday 14 May.

Board meetings

June 16th clashes with WW1 editathon, says CK. JD suggested that it be changed to 30 June/1 July. JD offered to host an evening party in his house after the meeting. DECISION: To have the next board meeting in London on 30 June/1 July. (NB: JD's evening party is not included in the decision!)

Trustee training

Fae said that he would much prefer it if all trustees completed trustee training, but no decision was reached.

Any Other Business

None