Agenda 11Jun11

Agenda for Board meeting on 11-12 June 2011, held in-person at the Birmingham Science Park

Minutes to be assembled at http://etherpad.wikimedia.org/5CaU4j5XND

Sat 11 June 10 a.m.

• A: Formal business

A1: RB - Apologies for absence ( AT is on holiday)

A2: RB - Urgent matters arising

• B: Strategy Meeting

• We leave the Science Park at 6. A meal has been booked at the hotel where we intend to complete our discussions.

Sun 12 June

• A: Minutes and Reports

A1: RB - Apologies for absence

A2: MP - Approval of Minutes 26Apr11

A3: RB - Review of executive meeting on 24 May 11, and approval of Minutes 20May11

A4: MP - Review email decisions

• Funding for Liam Wyatt's attendance of GLAMcamp London, and other events around the UK in the same timeframe, £700 in total, from the "Culture and Heritage Projects" budget (1 May 2011).
• Modification of the expense policy in light of new HMRC regulations: mileage can now be claimed at 45p/mile for the first 150 miles of a journey, then 25p/mile for the remainder (5 May 2011).
• Funding for lunch at the Editathon, British Library event in June, £5-10/head, from the "Culture and Heritage Projects" budget (14 May 2011).
• Support for a 'University of Bristol Wikimedia Outreach Ambassador' (23-24 May)
• Funding of up to £2,500 for a stand at the CILIP conference (12-13 July, Hatfield), run by Oliver Keyes. Funding from the opportunity fund. (24 May 2011)
• Funding of up to £500 to broaden participation in the fundraising summit. Funding from the Chapters Conference and Wikimania 2011 budget lines. (26 May 2011)
• Funding of up to £40 to provide travel and lunch for Oliver Keyes and Tom Morris at their meeting with the Royal Society on 7 June (3 June 2011)

A5: Actions and reports

A51 Roger Bamkin (Chair)

A52 Mike Peel (Secretary)

A53 Andrew Turvey (Treasurer)

A531 Review of upcoming fundraising-related deadlines

A532 Membership approvals

A54 Chris Keating (Director)

A55 Martin Poulter (Director)

A56 Fæ (Director)

A57 Steve Virgin (Director)

• B: Discussions and decisions needed
  • Reallocation of 2011 Budget holders
  • Decision on / redrafting of the 2011 Fundraising Agreement

• C: AOB

Main meeting would end after lunch. There might be a spin-off meeting (e.g. on GLAM) in the afternoon.

Wiki Meet

A Wiki meet has been arranged at "Urban Coffee" from 2 till 4 led by Andy Mabbett. All welcome as this is both child and tee-total friendly.

Resolutions

The board resolves that:

• The Co-operative Bank p.l.c. ("the Bank") shall continue as our bankers in accordance with our original application
• the Bank shall be authorised to accept instructions (including written instructions sent by facsimile and electronic instructions through the use of digital signatures and/or identification numbers or passwords) from us in connection with the account and the service, provided that the instructions are given and/or signed by any one of the following for cheques and otherwise any two of the following: Roger Bamkin, Andrew Turvey and Michael Peel. Instructions shall mean: cheques, bills of exchange, promissory notes or other orders for payment drawn, made or accepted on our behalf (even if the payments cause the account to be overdrawn) and requests or instructions in writing concerning the account, our affairs or property (including the opening of the new account(s), the arranging of facilities and creation of security)
• the Bank shall be authorised to honour all cheques and all other documents made or accepted on our behalf even if such payment causes any accounts to be overdrawn or increase any existing overdraft, provided that such documents are signed by at least two of Roger Bamkin, Andrew Turvey and Michael Peel and in accordance with the specimen signatures provided
• the Bank shall act on all specimen signatures in accordance with any instruction, notice, request or other document in writing concerning our account (including the opening of new accounts), affairs or property, as shown in the provided account signatories
• the Bank shall be sent a copy of any future resolutions which affect the terms of these resolutions
• the Bank shall be sent a copy of any changes in our Memorandum and Articles of Association
• the Bank shall be notified in writing of any change of Directors
• the Bank shall be notified in writing of any change of official authorised to sign on our behalf
• the Bank shall otherwise continue to operate our account in accordance with the business account mandate
• the Bank shall be notified in writing of any overall change of control in the business
• all signatories to the account are ages 16 or over.