Events/Event Template
EVENT TEMPLATE
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About the event
Promotional description of the event with any background info
- How do I prepare?
- Sign up for the event
- Create a Wikipedia account - en:Special:UserLogin/signup
- Bring a laptop (wi-fi will be provided)
- Learn about editing if you like: w:en:Wikipedia:Tutorial, or Getting started on Wikipedia for more information
- Refreshments will be provided
Programme
if it's an informal session you wouldn't list much, but for a more structured day it helps to give an indication.
For example - wmuk:Society_of_Biology_Wikipedia_workshop#Agenda or w:en:Wikipedia:WikiProject Women's History/The Royal Society 2013#Agenda
Attendees
Please capture details here - usernames PLUS gender breakdown and experience of editing Wikipedia - can be non individual, so e.g. 60% of the participants were women
Trainers
with an identified leading trainer - a person who is likely to deliver most of the presenting and organise the content of the training. As a rule 1 trainer per 7 participants. You can include any special instructions for the trainers here - e.g. 'we only need 2 trainers for this event' or 'wifi and lunch for trainers will be provided'
Below is the list of trainers that will be present on the day.
Content created
here you would list a target list of articles to be created/edited if such existed before the event. Definitely list the articles edited during the event
- Further outcomes
These could be blogs, further content created post event
Feedback
Please have the feedback forms for attendees - ideally printed.
This is a template to be used - wmuk:File:Event feedback form template.pdf. Please pass the filled in forms to the office after the event
Further contact
For further information about the programme, please contact please give a contact person from WMUK office at xxx and please give a contact for the external person who we are working with to run this event at xxx.
notes for the organiser
- Eventbrite is crucial for gathering email contacts and ideally would be set up for every training event. Ask a WMUK staff to set one up for you (we have a template here https://www.eventbrite.co.uk/edit?eid=7255717045)
- link the created event page to the Wikimedia UK event list - https://wikimedia.org.uk/wiki/Events
- Categorise if possible wmuk:Category:Events_by_type
- You are welcome to create the event page on Wikipedia if it makes coordination easier
- You can use template email messages included in the file here - https://docs.google.com/a/wikimedia.org.uk/document/d/1rE8_RcBF5c5fM3LZne-SpZJA6TG7MK5rzd4bIHGhQWY/edit - comms
other pages
https://outreach.wikimedia.org/wiki/Event_planning_process
https://meta.wikimedia.org/wiki/Programs:Evaluation_portal/Library
https://wiki.wikimedia.org.uk/wiki/Training
https://docs.google.com/a/wikimedia.org.uk/document/d/1GbTw0lnxb6tjsvlxccj1mSs2ZujuQxlzRrux40AOpD4/edit - organiser tips