2014 Activity Plan

This is based on the plan subm,itted to the FDC here/

Community

Volunteer Support

Volunteer support is the central key to growing our capacity and engagement with our community. An extensive volunteer programme has been established and a Volunteer Support member of staff appointed. She has created a working plan and we intend to commission a study into developing our volunteer base when capacity allows within the next year. A lot of the activities in this stream of activity will come from the proposals in our agreed volunteer activity programme – see the Volunteering Strategy. This budget has, as its fundamental aim, the ambition that initiatives come from our community. If staff support is needed in addition to financial support, it will be given.

Key elements include local activities focused on Wales and Scotland (Wales supported additionally by the Wales Manager and the Living Paths project); local activities in England: volunteer meetings, editathons, training for the volunteers (as per demand, e.g. media and photography workshops, to supplement our Train the Trainer courses and the continuing support through our Virtual Learning Environment); grants programme & scholarships. It has in the past and will continue to react to initiatives from the community.

Goals

Increase the number of active volunteers to 150

Ensure available volunteer equipment is deemed relevant and comprehensive by volunteers

Have >3,000 media files uploaded to Wikimedia Commons that are either generated by our pool of volunteer equipments or as a result of support from our project grants

>300 hours of use of our volunteer computer equipments

3 training opportunities organised, attended by on average 10 volunteers each, evaluated as useful by attendees (on top of the Train the Trainer)

We will aim to receive 25 Project Grants in a year and work with volunteers to make at least 80% application approved for funding

1 active meetup each per area per quarter

1 event in each area per quarter

Additionally, during the next 10 months (till July 2014), the Living Paths (Wales) project will:

Advertise its existence through Welsh language websites and newspapers

Publish 6,000 guides on editing Wicipedia

contact and work with 9 county councils which border the Coastal Path

publish more than 25 Welsh training videos on Wicipedia Cymraeg

ensure that 2,000 communities in Wales have a Welsh and English article

>400 articles on different elements of the Path (eg Points of Interests) available

representatives from >100 groups have been trained in wiki-skills

>500 Listings and links to Wikivoyage

Annual Conference and AGM

The Annual Conference has traditionally been the opportunity for members of the chapter, and anyone else interested, to discuss topics of interest and make the annual decisions at the AGM. In 2014 we have reduced the costs as Wikimania 2014 will serve part of this purpose.

Goals

We intend to attract 100 members to events at Wikimania and to our AGM

Good programme of discussions and presentations

Participants are encouraged to continue volunteering

Wikimania 2014

Wikimania 2014 will be held in August in London. WMUK has supported the bid and the implementation team. During the next eleven months we will be allocating staff time to supporting the team, especially in the areas of fundraising and communications. We will also be employing an administrator until February 2014 to assist the team.

Goals

Wikimania is an independent event run by the UK community but we aim to support it with staff and some financial resources.

We intend:

To welcome as many visitors to our offices before and during Wikimania as wish to come.

To have information packs about the chapter available for all our visitors

To have a stall in the Chapter’s Village and offer a programme of extra-conference activities.

Train the Trainers

As a part of Wikimedia UK's remit to support Wikimedia outreach projects and develop volunteer skills, we continue to deliver the Train the Trainers programme where volunteer Wikimedians are taught to deliver effective training. By the end of 2013-14 we would have had 50 trainers. With ambition to build our outreach programme, there is a need to continue delivery of this strand of work, particularly focusing on geographical areas that lack trainers.

Goals

2 training events held within one year

Trainers recruited from community in the targeted areas with sufficient attendance - at least 10 per session

High quality of participants ensured - indicating potential to deliver future events

Feedback systems indicate satisfaction from those being trained

All participants receive structured and informal follow-up support

Participants become active trainers supporting at least 2 Wikimedia UK events per year each

Events delivered professionally by the participants (assessed via feedback forms at events)

Development budget

The development budget seeks to support the day to day system administration of the Chapter’s IT infrastructure, including the hosting of its community and internal wikis, databases, email accounts and so on. This is vital to ensure as a movement entity we are managing data and donations in a secure and professional way. In addition, it seeks to solicit, develop and deliver community generated ideas for software projects that will support content production or improvement.

Goals

Ensure ongoing compliance with UK and EU data protection and privacy law through planned and ongoing changes to infrastructure and processes. Measured through:

Annual policy review and security audit, including certification of PCI compliance - Conducted by end of October, with all amendment to policy/infrastructure passed by the Board

Updated training log for existing staff and new starters - Updated quarterly and all new starters to receive training within one month, whether online or in person

Regular progress meetings between staff/technical contractors - No less than every five weeks

Regular meetings between staff/technical contractors/community members at Technology Committee - Minimum of six per year, at least two in-person

Time to progress/close bugs registered through bugzilla that refer to community projects - Initial response within 5 working days.

Number of community projects that are discussed at Technical committee and taken forward - Increase by 100% in 2014/15

Surveying community partners/wider community on responsiveness/effectiveness - over 50% ‘good’ or better on Chapter’s ability to assist/support/deliver.