Agenda 8Jan13

This will be a telephone meeting of the Board at 7.00-10.00pm on Tuesday 8 January 2013. Call-in details are on the office wiki

1. Apologies for absence
2. Approval of minutes of past board meetings
   1. Reports 8Jan13/Minutes review
3. Declarations of interest regarding matters on the agenda
4. Confirmation of decisions made since the last board meeting:
   1. Decision to confirm the breakdown of Stone King's services rendered in September and October 2012, and endorse the payment of £7,560 to them in lieu of their invoice, which will come from the Legal fees and Contingency budgets. For: MP, JB, Fæ, Ck, DT. Against: none. Abstain: none.
   2. Consultant to sort GLAM-WIKI conference programme. For: JB, CK, SC, DT. Against: MP, Fæ. Abstain: none.
   3. Decisions/Payment of Invoice 241. For: JB, MP, SD. Against: Fæ. Recuse: CK. Absent: DT.
   4. Decisions/To partially release the in-camera discussions of 18 Nov 2012 (in progress)
5. Chief Executive's Report
   1. Finance reporting standards
   2. Strategy & planning
6. Trustee vacancy
7. Finance report
8. 2013 Budget
9. Wikimedians in Residence
10. QRpedia
11. Proposed independent audit of all procurement over 1,000 pounds placed in 2012 and the status of past and future agreements with Midas Training Solutions Ltd

    Refer to:

    • Email "Action: [Fae017] Contracts and Agreements corrective and preventative action plan // was: Midas", 22 November 2012 @08:09, which recommended an independent audit of procurement records, processes and policy.
    • http://office.wikimedia.org.uk/wiki/Decisions/Payment_of_Invoice_241 where the board of trustees approved payment of an invoice for £7,898.40 without reference to an authorized existing agreement.
    • http://office.wikimedia.org.uk/wiki/Decisions/Train_the_Trainers_February_2013 a draft for a vote of the board of trustees.
12. AOB
13. Date of next meeting (9 Feb 2013, London)