Reports 8Sep12

Below are the Board and Staff reports to the Board Meeting on 8 September 2012; see Agenda 8Sep12.

Templates for actions: {{done}} Done, {{cf}} Carried forward, {{canc}} Cancelled.

If something needs discussing for longer than a minute, then please add it to the Matters Arising section on the agenda.

Board

Chris Keating (Chair, Fundraiser)

Chair

• Arranging facilitator & programme for 2013 Activity Plan discussion
• Progressing agreement regarding QRpedia

Fundraiser

• Handover of the day-to-day work for the fundraiser to Katherine pretty much completed

Outreach

• Further conversations with JISC and other colleagues regarding University Wikimedians in Residence - hope for progress at EDU-WIKI
• WWI and NMM projects stalled due to lack of my time. Floated the idea of a paid coordinator position for the WWI project (link.

Decisions needed

Michael Peel (Secretary, Tech)

For my work in progress, see the scratchpad at User:Mike Peel/Workspace.

Done:

• Worked through far too many emails.
• Attended Wikimania, talked to many people.
• Have been contributing to discussion about the future of Wikimania scholarships
• Tech:
  • Have set up a blog for GLAM-WIKI US.

Decisions requested (aside from those on the main agenda):

• With our new structure of Committees, I would like to propose that we set out a requirement that only current members of Wikimedia UK can serve on a WMUK committee. This proposal is more aimed at encouraging our key volunteers to become members, rather than trying to discourage people from getting involved in our work. Thanks. Mike Peel (talk) 20:19, 29 August 2012 (UTC)

Roger Bamkin (Projects)

As we have agreed, not much progress on WMUK town Projects. I continue to ask that the board re-consider its position in a clear way.

Gibraltarpedia

I've created an updated copy of an MOU that Chris abnd I discussed. I'd like to get this approved in principle at the board meeting. If we can get any issues highlighted before the meeting then we should be able to solve these quickly. This should be available with board papers. Decision

John Byrne has mentioned that he would like to know more about Gib. We have few secrets so I'd be happy to talk the board through our plans. I guess this might take 20 mins plus questions. Since we spoke, we now have the support of the Catalans as well as the Moroccan contingent.

We have highlighted that there are three UK/GLAM related conferences next spring. This needs to be managed. John C is delaying starting work in Gib in order to help with this at first day of GLAM camp.

Monmouthpedia

As we said this has pretty much stalled and its a joint effort I think. John and I are meeting one of their senior managers on 31st in Monmouth with Steve Virgin and WestonSuperMarePedia interest group. So I may know more. I have warned MCC that they are due to give reports to us and WMF in line with our agreements but we'll see. It seems likely that the QRpedia agreement won't be ready to be both read, approved by the next meeting. Can the board agree a new position? I do not at present have a financial arrangement with Monmouth. I am trying to talk to Fae about John's remuneration from WMUK. Not sure that board appreciate that Chepstow and Raglan are included in our existing MOU.

Wales

I'm guessing that Robin is reporting through Chris or Jon?

QRpedia

We now have a logo, we are appearing at an exhibition in London, talk of Wolverhampton, Derby and Fremantle - we hear of other QRpedia GLAMs. Legal stuff is awaiting visibility of WMUK progress on this matter.

Other news

• I'm presenting at Oxford University, Calpe conference (Gib) and Leicester De Montfort on Wiki Towns
• Still no news of Estonia trip to Tartupedia
• BBC want to feature Gibraltarpedia
• I have a business relationship with Steve Virgin

Jon Davies (CE, including staff reports)

Report on communications for July and August 2012

Subcommittees

Conference (inc Wikimania bid)

Confcom

• ConfCom to become the "Conferences and Major Events Committee", and to look after major events, in cooperation with other relevant subcommittees
• Cross-fertilisation of committees desired; once the GLAM and Education subcommittees have established themselves, we will seek a member of each to join ConfCom or nominate a member of ConfCom to sit on the GLAM/Education committees
• Appeal to go out (towards date of next meeting) on UK mailing list for more volunteers to join ConfCom and/or the Wikimania 2014 working group
• Next ConfCom meeting to be held on 24 September; meetings are monthly and we are experimenting with meeting on a Monday evening
• Wikimania 2014 working group (led by Ed Saperia, reporting to Confcom) meeting weekly on a Sunday afternoon

WikiConference UK 2013

• Appeal has gone out to UK mailing list to seek provisional quotes for venues per board decision at previous meeting to hold WCUK 2013 outside London on 8 June 2013
• ConfCom will evaluate quotes and proposed venues as they come in (to ConfCom mailing list) and compile in a Google Doc, which will be shared with the board.

Wikimania 2014 bid

• Report to be completed by ES