Minutes 2012-04-15

Present:

• Fæ (Fæ) - Chair
• Mike Peel (MP)
• Jon Davies (JD)
• Richard Symonds (RS)
• John Byrne (JB)
• Roger Bamkin (RB) (by phone)

AGM

Probably enough speakers already. Morning and afternoon sessions.

Poss. Head of Monmouthshire CC. or Mark Graham from Oxford Internet Insititute. Fæ raised the possibilty of a panel for discussion of GLAM, which was agreed - the board decided would be compered by Fæ.

Wikimedian of the year - 15 minutes - TBD at Monmouth board meeting. JD noted that we do need to book in natural comfort breaks and 'wiggle room' to allow for talk overruns. (Added)

Mike organising morning talks; Fæ GLAM panel; Roger afternoon talks. Once speakers are confirmed, Daria will be able to ensure they have tickets and organise travel etc.

Non-wikimedian candidates for the board will be supported by the Tellers for those with non-wiki experience.

JB entered the meeting at this point

Finances

JB suggests that there will be quite a lot of work involved in transferring finances over from one treasurer to the next, but that, once done, it will be relatively simple. Our new bank account with Unity Trust will be set up in the next few days, and the office will have better control and oversight of the bank accounts.

ACTION: RB will give the office a copy of all transfers from Baydon-Hill - completed during meeting.

ACTION: JD to raise any other financial issues in a simple ledger/report to the board at Monmouth

Treasurer

The Board will make a recommendation regarding financial oversight and treasurer at the Monmouth board meeting. Communications

MP and Fæ are not happy to amalgamate the AGM blog post with any other blog posts, as originally planned - they feel that the AGM blog post should be separate, and written by the Tellers.

ACTION: Tellers to write a blog post about the AGM elections, to be circulated Monday

ACTION: RB to write about the upcoming changes to the WMUK board, including any financial oversight changes. To be circulated Monday.

ACTION: RS and MP to add JB to Office List and Office Wiki

Annual Report

RB was worried about the lack of information on Monmouth. MP pointed out that a lot of Monmouth falls into this financial year, not the 2011-12 year, and so shouldn't technically be mentioned.

SORP ready - JB to be copied in.

Glossy report will be ready for AGM and will link to future plans (2012 Activity Plan).

The online version will be more interactive.

AoB

JB notes that parking is free on Sundays (and possibly evenings) near the office. This should be updated on the Wiki etc.

There was also a discussion about Wiki Loves Monuments, and whether or not there is enough time for the project to go ahead this year without issue.

Meeting concluded at 14:03.