Agenda 11Oct11

Agenda for Board meeting on 11 October 2011, to be held by telephone

Meeting theme: Charity Status, Fundraiser readiness, EGM

Attendees

Expected:

• Roger Bamkin (Chair)
• Mike Peel (Minutes)
• Andrew Turvey
• Fæ
• Martin Poulter
• Steve Virgin
• Chris Keating

Agenda

• A: Minutes and Reports

A1: RB - Apologies for absence

A2: MP - Approval of Minutes 27Aug11 and in-camera minutes

A3: RB - Review of executive meeting on 18 September 11, and approval of Minutes 18Sep11

A4: MP - Review email decisions

1. Decision to offer financial assistance for up to 6 non-Wikimedians to attend the London wikimeet on 11 September (28 August)
2. Decision to deposit £85k into a fixed term account with the Principality Building Society (30 August)
3. Decision to send follow-up postal letters to donors, with a test of around 5,000 to be conducted in November and c.25,000 to follow contingent on satisfactory performance from the test (2 September; in-person rather than by email)
4. Decision to offer sponsorships to enable UK wikimedians to attend WikiConference India 2011. £3k budgeted from the Opportunities Fund. (19 September)

A5: Actions and reports - opportunity to ask questions about reported activities and outstanding actions.

A6: Matters Arising

A61: Pending grant applications and recently approved grants (MP)

A7: Update on charity application (SV/Johnbod)

A8: CEO induction schedule (AT/RB)

• B: Discussions and decisions needed
  • B1:Charity status progress (JB)
  • B2:Fundraiser readiness (CK, ?)
    • Please see my report: also could everyone on the Board and all staff please fill in their Wikimedia story on; https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dF9MNkx5dGsxcFBmOHhGNWZmaC0zcXc6MQ#gid=0
  • B3: How the chapter works in the community, in particular
    • B31: things like geonotice, uploads etc.
    • B32: involvement in legal disputes - AT request
    • B33: commitment to volunteers to pay expenses within 30 days and ensuring agreed advance purchases can be purchased - F request
    • B34: scope of the Executive committee - F request/proposal
  • B4: Conflict of Interest MP, F (action)
  • B5: rest TBC by Roger

• C: AOB