2018 AGM/Minutes: Difference between revisions

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===Minutes of the AGM of Wikimedia UK===
===Minutes of the 2018 AGM of Wikimedia UK===
Held at 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, starting at 2pm.


===Housekeeping===
=== 1. Held at The Flett Theatre, Natural History Museum, Exhibition Road, London, SW7 2HF, Saturday 14th July at 3.15pm ===
The Chair declared the meeting open.  She noted that the members present in person or by proxy were insufficient to form a quorum, and she declared the meeting adjourned to a date and place to be notified.
 
''Note: Members were notified by email on 17th July 2018 of the date and location of the resumed meeting, namely at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, starting at 2pm.''
 
=== 2. Held at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, at 2pm. ===
'''Present:''' Josie Fraser (Chair) Kate West, Sandy Balfour, Daria Cybulska, Will Baynes
'''Present:''' Josie Fraser (Chair) Kate West, Sandy Balfour, Daria Cybulska, Will Baynes


The first scheduled Annual General Meeting opened at 3pm on the 14th July 2018. The meeting was not quorate so the Chair declared the meeting adjourned at 3:05pm. Members were notified on the 17th July 2018 of the date and location of the rescheduled meeting.  
The meeting opened at 2pm. The chair noted that there were five members present in person plus 37 via a proxy. The meeting was therefore not quorate, and was suspended by the Chair until 2.15 pm. At that point the meeting resumed in accordance with section 7.5 of the charity's articles of association under which  ‘the members present in person or by proxy at that time shall constitute the quorum for that meeting’.  


The meeting opened at 2pm. The chair noted that there were 5 members present and that 37 proxies had been received. The meeting was therefore not quorate. In accordance with the memorandum and articles, the meeting was suspended until 2.15 pm. At that point, as described in Article 7.5 of the Articles of Association, those ‘present in person or by proxy constituted the quorum’.
====Minutes of the previous meeting====
 
===Minutes of the previous meeting===


The minutes of the AGM of 15 July 2017 were agreed to be accurate.  
The minutes of the AGM of 15 July 2017 were agreed to be accurate.  


===Motions===
====Motions====


*A motion to accept the annual report and accounts for the year to 31 January 2018 was approved with none against and none abstaining.
*A motion to accept the annual report and accounts for the year to 31 January 2018 was approved with none against and none abstaining.
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*The motion to reappoint Kingston Smith as auditors and to authorise the directors to determine the auditors’ remuneration was approved with none against and none abstaining.
*The motion to reappoint Kingston Smith as auditors and to authorise the directors to determine the auditors’ remuneration was approved with none against and none abstaining.


===Any other business===
It was noted that one member had written to protest that this year there were no elections to the board. The Chair noted that no board vacancies had arisen and that the members had been kept informed of this in the AGM papers previously circulated.  
 
It was noted that one member had written to protest that this year there were no elections to the board. The chair noted that no board vacancies had arisen and that the members had been kept informed of this in the AGM papers previously circulated.  


The meeting ended at 2.30 pm.  
The meeting ended at 2.30 pm.  
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Josie Fraser
Josie Fraser, Chair
 
'''Chair'''

Revision as of 20:12, 3 July 2019

Comment These minutes are in draft. They have not yet been formally approved, and they may not accurately reflect the discussions and decisions from the meeting.

Minutes of the 2018 AGM of Wikimedia UK

1. Held at The Flett Theatre, Natural History Museum, Exhibition Road, London, SW7 2HF, Saturday 14th July at 3.15pm

The Chair declared the meeting open. She noted that the members present in person or by proxy were insufficient to form a quorum, and she declared the meeting adjourned to a date and place to be notified.

Note: Members were notified by email on 17th July 2018 of the date and location of the resumed meeting, namely at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, starting at 2pm.

2. Held at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, at 2pm.

Present: Josie Fraser (Chair) Kate West, Sandy Balfour, Daria Cybulska, Will Baynes

The meeting opened at 2pm. The chair noted that there were five members present in person plus 37 via a proxy. The meeting was therefore not quorate, and was suspended by the Chair until 2.15 pm. At that point the meeting resumed in accordance with section 7.5 of the charity's articles of association under which ‘the members present in person or by proxy at that time shall constitute the quorum for that meeting’.

Minutes of the previous meeting

The minutes of the AGM of 15 July 2017 were agreed to be accurate.

Motions

  • A motion to accept the annual report and accounts for the year to 31 January 2018 was approved with none against and none abstaining.
  • The motion to set the membership fees at £5 per annum for individuals and £100 per annum for organisations was approved with none against and none abstaining.
  • The motion to reappoint Kingston Smith as auditors and to authorise the directors to determine the auditors’ remuneration was approved with none against and none abstaining.

It was noted that one member had written to protest that this year there were no elections to the board. The Chair noted that no board vacancies had arisen and that the members had been kept informed of this in the AGM papers previously circulated.

The meeting ended at 2.30 pm.

By order of the board


Josie Fraser, Chair

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