2019 Annual General Meeting/planning: Difference between revisions

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(Put some legal deadlines in italic)
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==Deadline and To-Do list==
==Deadline and To-Do list==
''Items in italics are legal deadline/limit, and not necessarily a scheduled date. ''
''Items in italics are legal deadline/limit, and not necessarily a scheduled date. ''
{| class="wikitable sortable" style="line-height:200%;"
|-
! style="background-color:#EFF5FB" |Deadlines
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Item
! scope="col" class="unsortable" style="background-color:#EFF5FB" |What
! style="background-color:#EFF5FB" |By whom
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Notes
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Progress
|-
|
|Date
|Confirm date
|Board
|Less than 15 months from last AGM
|{{done}}
|- style="background-color:#FBEFF8"
|
|Venue
|Confirm venue
|Board
|
|{{done}}
|-
|11/09/2018
|[[2018 AGM/Minutes|Minutes of 2018 AGM]]
|Type up and circulate for correction
|CEO
|
|
|- style="background-color:#FBEFF8"
|17/05/2019
|Agenda
|Outline basic agenda
|Chair and CEO
|
|{{done}}
|-
|17/05/2019
|AGM Agenda
|Circulate drafts of Agenda & Resolutions for Board comment
|CEO
|
|
|-
|30/05/2019
|Send Article 5.4 notice by email regarding members' resolutions
|As part of more general email with advance (non-statutory) warning of AGM
|CEO and Chair (Office)
|''Legal deadline is 14 June, but under A5.4, members must be given at least 7 clear days notice of the deadline to file resolutions.''
|
|-
|04/06/2019
|Confirm tellers
|Decide who will be teller for AGM
|Board
|
|
|-
|06/06/2019
|ARC meeting
|Endorse draft Annual Accounts for Board approval
|Audit & Risk Committee
|
|
|-
|06/06/2019
|Deadline for board papers
|Deadline for board papers
|Board & Office
|
|
|-
|07/06/2019
|Deadline for members to propose draft resolutions for AGM
|
|Members
|
|
|-
|08/06/2019
|''Earliest day notice of Director nomination can be received''
|
|
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|
|-
|07/06/2019
|Strategic Report
|Draft text of Strategic Report for board approval
|CEO / Communications Co-ordinator
|
|
|-
|07/06/2019
|Strategic Report
|Finalise text and design brief
|
|
|
|-
|13/06/2019
|Finalise draft 2018 minutes
|Agree minutes to be put forward to AGM by email
|CEO and Board
|
|
|-
|13/06/2019
|Agree agenda for AGM
|By email
|CEO and Board
|
|
|-
|13/06/2019
|Approve Annual Report and Accounts
|By email
|CEO and Board
|
|
|-
|13/06/2019
|Agree board resolutions going forward to AGM
|By email
|CEO and Board
|
|
|- style="background-color:#FBEFF8"
|21/06/2019
|Strategic Report
|Text to designer
|CEO / Communications Co-ordinator
|
|
|-
|20/06/2019
|Formal notice of AGM sent to members by email
|Include agenda, reminder to update address, and call for board candidates with link to [[Board/Becoming a trustee]]. Also include if possible Annual Report and Accounts.
|CEO and Chair
|[[Articles of Association#26|AoA#26, ER]]
|
|-
|21/06/2019
|Draft delegate packs
|
|CEO and Membership, Fundraising and Operations Assistant
|
|
|- style="background-color:#FBEFF8"
|22/06/2019
|''Formal notice of AGM legally given''
|
|
|''[[Articles of Association#6.1|AoA#6.1]], [[Election Rules#Request for candidates|ER]]''
|
|-
|28/06/2019
|Deadline for members to suggest amendments to proposed resolutions
|(This deadline may not apply to obvious corrections of minor errors)
|Members
|
|
|-
|''28/06/2019''
|''Deadline for receipt of Director nominations at the Wikimedia UK offices''
|
|''Office''
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|
|-
|01/07/2019
|Board Meeting
|
|
|
|
|-
|01/07/2019
|Prepare papers
|Print proxy and voting forms, agenda, resolutions etc. Envelope stuffing
|Membership, Fundraising and Operations Assistant (Office)
|
|
|- style="background-color:#FBEFF8"
|03/07/2019
|Notice of Directors' election sent to members by post
|Include voting forms, resolutions & amendments.
|Office
|''[[Articles of Association#17.4|AoA#17.4]], [[Election Rules#Balloting|ER]]''
|
|-
|''05/07/2019''
|''Notice of Directors' election legally given to members''
|
|
|''AoA#26.6''
|
|-
|01/07/2019
|Deadline for membership eligibility prior to AGM
|
|Office
|
|
|-
|08/07/2019
|Annual Review complete, and approved
|Publish online
|Communications co-ordinator
|
|
|- style="background-color:#FBEFF8"
|08/07/2019
|Delegate packs
|Print agenda. feedback sheet. Prepare delegate packs.
|Office
|
|
|-
|09/07/2019
|Name badges
|Print badges for attendees
|Office
|
|
|- style="background-color:#FBEFF8"
|''11/07/2019''
|''Deadline for receipt at the WMUK offices of AGM proxy appointments''
|
|''Members''
|[[Articles of Association#11.3|''AoA#11.3'']]
|
|-
|13/07/2019
|AGM
|
|
|
|
|- style="background-color:#FBEFF8"
|13/07/2019
|AGM quorum
|Greater of 10 or 10% in person or by proxy.
|Chair
|[[Articles of Association#7|AoA#7]]
|
|-
|''30/10/2019''
|''Annual accounts filing with Companies House & circulation to members''
|
|''Office''
|''[http://www.legislation.gov.uk/ukpga/2006/46/section/424 CA2006#424][http://www.legislation.gov.uk/ukpga/2006/46/section/442 CA2006#442]''
|
|- style="background-color:#FBEFF8"
|''30/10/2019''
|''Annual return filing with Charity Commission''
|''Include Annual Report & independent examiner's report''
|''Office''
|[http://www.legislation.gov.uk/ukpga/2011/25/section/163/enacted ''CA2011#163'']
|
|-
|}


{{done}}
[[Category:2019 AGM]]
[[Category:2019 AGM]]
[[Category: General Meetings]]
[[Category: General Meetings]]

Revision as of 13:59, 30 June 2019

Deadline and To-Do list

Items in italics are legal deadline/limit, and not necessarily a scheduled date.

Yes check.svg Done

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