2010 Budget/Old draft

This page is a work in progress designed to capture ideas about what we should spend our money on in the financial year starting 1 February 2010.

Please add your suggestions below or discuss items on the talk page!

Restricted funds brought forward

In 2009 we received a grant from the Wikimedia Foundation for just under £5,000. The money must be spent in full by 1 June 2010 or it may have to be returned to the Foundation. At this stage, we can estimate that we will spend the following amounts by 31 January 2010 and by 1 June 2010

Project	Expense	Value (GBP)	Spent by 31 Jan	Spent by 1 June	Remaining
Encouraging Wikipedia use in schools	Computer	714.87	600	-	114.87
	Travel	714.87	100	100	514.87
	Statutory checks	476.58	-	-	476.58
Content access projects	Travel, refreshments	953.16	400	400	153.16
Content generation projects	Advertising	953.16	-	953.16	-
Attending the chapters conference	Travel, accommodation	476.58	-	476.58	-
Attending free content conferences	Travel	476.58	-	476.58 +	-
Total		4,765.80	1,100	2,406.32	1,259.48

+This assumes this is put towards the cost of the Open Knowledge Conference / AGM.

Possible other free content conference occurring include:

• State of the Map 2010
• Open Street Map Foundation AGM 2010
• Free & Open Source Developers Meeting 2010
• Wikimania 2010
• Cloud Expo Europe
• Linux Congress

Other funds brought forward

Current projections are that we will raise around £75,000 in the 2009 Winter Fundraiser, of which half will be donated to the Wikimedia Foundation. Unrestricted funds - unspent other donations and membership subscriptions - are around £150 and can be ignored for now.

Expenses

Administrative costs

Description	2009-10	2010-11	Total
Annual Accounts	n/a	1,000	1,000
Legal advice	2,000	1,000	3,000
AGM (in addition to above)	-	500	500
in person board meeting	-	500	500
Telephone, postage etc	100	100	200
Insurance	-	500(?)	500
Part-time Office Administrator	-	3,122	3,122
Other	-	1,000	1,000
Total	2,100	7,722	9,822

Employing administrative assistance will enable us to function more professionally and efficiently. Cost is based on working 8 from home hours per week, rising to 12 hours per week for the Fundraiser:

Month	Hrs/wk	£/hr	Monthly cost	Total	NI	Total
Jun-Oct	8	10	347	1,733	Nil (under threshold)	1,733
Nov-Dec	12	10	520	1,040	2	1,042
Jan	8	10	347	347	Nil	347
Total				3,120	2	3,122

Description	2009-10	2010-11	Total
Retained reserves	4,000	4,000	8,000

Basis for the reserves figure is it to covers one year's admin expenses plus 15% of projects - hence we could continue operating for a year and still continue most of our activity even if our income reduced to zero. We should aim to build up the reserves over two years with the second year's contribution coming out of next year's fundraiser.

Initiatives

Description	2010-11
Toolserver donation	20,000
Wikimedia technology project	10,000
GLAM-WIKI Conference	5,000
Microgrant programme	1,000
Content access projects	500
Wikimeet development	500
Attending free content conferences	300

Office and staff

I (Tango) propose that we open an office in about June and start hiring staff. This will enable us to function much more professionally and efficiently. It comes to quite a large portion of our expected funds (although these are generous estimates), so we may need to be a little more frugal than I've budgeted for. Some of these costs will probably be allocated to various initiatives and we may be able to pay some of them out of grants and other income sources. One easy way to reduce the cost would be to delay implementation - I think we should be up and running at least a few weeks before the next fundraiser to enable that to run more smoothly and effectively, but it wouldn't hurt much to delay until September, say, which would reduce the cost by £3,000 or so.

Item	Details	Cost (£)
Office rent, utilities, rates	6 mths of 12mth lease starting in June	3,000
Furniture/Equipment	Desks, computers, etc.	800
Bookkeeper/secretary wages	8 hrs/wk, increasing to 12 hrs/wk for fundraiser (Nov/Dec) @ £10/hr	2,400
	Nat. insurance and other costs	500
Webmaster/Office IT support/Developer	16 hrs/wk @ £10/hr	4,160
	Nat. insurance and other costs	700
Total		11,560

Other possibilities

• Travel for other chapters to attend the Chapters meeting (~£500); ditto for Wikimedians attending Wikimania (as much as we want to spend - issues to be discussed regarding logistics and whether it would be restricted to UK Wikimedians)
• Prizes for competitions - Wikipedia article writing; Wikinews; Commons photography; TranslateWiki; etc. (not necessarily English language) - ~£100/ea?
• Wiki Takes The City style events (minimal costs though?)
• Digitization equipment (scanner and/or dSLR camera?) + travel funds to enable volunteers to use it at various locations?
• Development of exhibition stand / components for stands?
• BioBlitz
• Webserver / mini Toolserver / cultural partnership staging server?
• Wikimania bid (Manchester Wikimania Bid/Bid budget - about £340 in 2010)
• Events surrounding Wikipedia Day (Wikipedia's 10th birthday) in January 2011
• Insurance (trustee indemnity, public liability, property, etc.)