2010 Budget/Old draft: Difference between revisions

From Wikimedia UK
Jump to navigation Jump to search
(→‎Administrative costs: reduce to £8k per baord discussion)
(→‎Administrative costs: +ip board meeting)
Line 55: Line 55:
|-
|-
|AGM (in addition to above) || - || 500 || 500
|AGM (in addition to above) || - || 500 || 500
|-
|in person board meeting || - || 500 || 500
|-
|-
|Telephone, postage etc || 100 || 100 || 200
|Telephone, postage etc || 100 || 100 || 200
Line 60: Line 62:
|Retained reserves || 4,000 || 4,000 || 8,000
|Retained reserves || 4,000 || 4,000 || 8,000
|-
|-
|'''Total || '''6,100''' || '''6,600''' || '''12,700'''
|'''Total || '''6,100''' || '''7,100''' || '''12,700'''
|}
|}


Basis for the reserves figure is it to covers one year's admin expenses plus 25% of projects - hence we could continue operating for a year and still continue most of our activity even if our income reduced to zero. We should aim to build up the reserves over two years with the second year's contribution coming out of next year's fundraiser.
Basis for the reserves figure is it to covers one year's admin expenses plus 15% of projects - hence we could continue operating for a year and still continue most of our activity even if our income reduced to zero. We should aim to build up the reserves over two years with the second year's contribution coming out of next year's fundraiser.


=== Initiatives ===
=== Initiatives ===

Revision as of 12:10, 24 January 2010

This page is a work in progress designed to capture ideas about what we should spend our money on in the financial year starting 1 February 2010.

Please add your suggestions below or discuss items on the talk page!

Restricted funds brought forward

In 2009 we received a grant from the Wikimedia Foundation for just under £5,000. The money must be spent in full by 1 June 2010 or it may have to be returned to the Foundation. At this stage, we can estimate that we will spend the following amounts by 31 January 2010 and by 1 June 2010

Project Expense Value (GBP) Spent by 31 Jan Spent by 1 June Remaining
Encouraging Wikipedia use in schools Computer 714.87 600 - 114.87
Travel 714.87 100 100 514.87
Statutory checks 476.58 - - 476.58
Content access projects Travel, refreshments 953.16 400 400 153.16
Content generation projects Advertising 953.16 - 953.16 -
Attending the chapters conference Travel, accommodation 476.58 - 476.58 -
Attending free content conferences Travel 476.58 - 476.58 + -
Total 4,765.80 1,100 2,406.32 1,259.48

+This assumes this is put towards the cost of the Open Knowledge Conference / AGM.

Possible other free content conference occurring include:

Other funds brought forward

Current projections are that we will raise around £75,000 in the 2009 Winter Fundraiser, of which half will be donated to the Wikimedia Foundation. Unrestricted funds - unspent other donations and membership subscriptions - are around £150 and can be ignored for now.

Expenses

Administrative costs

Description 2009-10 2010-11 Total
Annual Accounts n/a 1,000 1,000
Legal advice 2,000 1,000 3,000
AGM (in addition to above) - 500 500
in person board meeting - 500 500
Telephone, postage etc 100 100 200
Retained reserves 4,000 4,000 8,000
Total 6,100 7,100 12,700

Basis for the reserves figure is it to covers one year's admin expenses plus 15% of projects - hence we could continue operating for a year and still continue most of our activity even if our income reduced to zero. We should aim to build up the reserves over two years with the second year's contribution coming out of next year's fundraiser.

Initiatives

Description 2010-11
Toolserver donation 20,000
Wikimedia technology project 10,000
GLAM-WIKI Conference 5,000
Microgrant programme 1,000
Content access projects 500
Wikimeet development 500
Attending free content conferences 300

Office and staff

I (Tango) propose that we open an office in about June and start hiring staff. This will enable us to function much more professionally and efficiently. It comes to quite a large portion of our expected funds (although these are generous estimates), so we may need to be a little more frugal than I've budgeted for. Some of these costs will probably be allocated to various initiatives and we may be able to pay some of them out of grants and other income sources. One easy way to reduce the cost would be to delay implementation - I think we should be up and running at least a few weeks before the next fundraiser to enable that to run more smoothly and effectively, but it wouldn't hurt much to delay until September, say, which would reduce the cost by £3,000 or so.

Item Details Cost (£)
Office rent, utilities, rates 6 mths of 12mth lease starting in June 3,000
Furniture/Equipment Desks, computers, etc. 800
Bookkeeper/secretary wages 8 hrs/wk, increasing to 12 hrs/wk for fundraiser (Nov/Dec) @ £10/hr 2,400
Nat. insurance and other costs 500
Webmaster/Office IT support/Developer 16 hrs/wk @ £10/hr 4,160
Nat. insurance and other costs 700
Total 11,560

Other possibilities

  • Travel for other chapters to attend the Chapters meeting (~£500); ditto for Wikimedians attending Wikimania (as much as we want to spend - issues to be discussed regarding logistics and whether it would be restricted to UK Wikimedians)
  • Prizes for competitions - Wikipedia article writing; Wikinews; Commons photography; TranslateWiki; etc. (not necessarily English language) - ~£100/ea?
  • Wiki Takes The City style events (minimal costs though?)
  • Digitization equipment (scanner and/or dSLR camera?) + travel funds to enable volunteers to use it at various locations?
  • Development of exhibition stand / components for stands?
  • BioBlitz
  • Webserver / mini Toolserver / cultural partnership staging server?
  • Wikimania bid (Manchester Wikimania Bid/Bid budget - about £340 in 2010)
  • Events surrounding Wikipedia Day (Wikipedia's 10th birthday) in January 2011
  • Insurance (trustee indemnity, public liability, property, etc.)
Retrieved from "https://dev.wikimedia.org.uk/w/index.php?title=2010_Budget/Old_draft&oldid=6905"