Membership/Process: Difference between revisions

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(→‎Application process: Update to reflect new proceedure)
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{{BoardApproved|Minutes 2015-12-12|12 December 2015|rule28=yes|type=policy|
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== Delegation of authority to deal with membership applications, under paragraph 2.2(b) of the [[Articles of Association]] ==


== Application process ==
The board hereby delegates to the chief executive under article 2.2(b) authority to deal with membership applications, as follows:  
Once we have received an application, the process will be as follows:


As soon as the application is received:
Applicants should be accepted:
* The date of receipt, and whether payment was enclosed with a postal application, will be recorded;
* who are known to the chief executive or to selected staff, and whose membership would not be expected to pose any problem, or
* The applicant will be sent an acknowledgement email (making sure the email goes through), and the date will be recorded.
* who are not known to the chief executive or selected staff, but whose applications look genuine and whose membership would not on the face of it be expected to pose any problem. There is no need to undertake any investigations unless an application appears suspicious.


At the next available Board Meeting:
'Selected staff' means any appropriate staff chosen by the CE (not necessarily the whole office).
* The list of new members is presented to the board.
* The Chief Executive approves the membership.
* The applicant is informed of the decision.


When "approve" has been decided:
Other applicants should not be turned down, but should be referred to Govcom for further consideration. These might include suspiciously fake-looking names, applicants suspected not to be in agreement with our aims or who may not comply with the obligations of membership, obvious attempts to pack the membership, multiple applications without cause using the same address, or anything else suspicious.
* Payment will be put into bank account (or requested) if not already received;
** If payment does not clear, then the applicant will be sent an email saying that their membership application was approved, but has not been accepted due to issues with the payment. Application will be held pending receipt of payment, and will be brought up at next board meeting;
* When payment has cleared, the member will be accepted.
* Their name and information will be entered on the Register of Members.
* The applicant will be sent a welcome email.
* The applicant will be subscribed to the email newsletter.


If "reject" has been decided:
===Note===
* The applicant will be informed by email (if they have provided their email address; otherwise by post) that their application has been refused, with the reasons for the refusal given and any pending fee refunded.
*''This note is not a formal part of the delegation''
* The applicant may send the charity any written representations about the decision that they want to, and this will be considered by the Board.
 
* If the Board decides "disapprove", then the application will be notified (again by email if provided, otherwise by post) what the Board's final decision is.
The board resolved that applications should be processed as soon as possible and that if applications require to be reviewed by the board a small quorate panel of trustees could called upon rather than wait for the next scheduled board meeting.

Revision as of 14:42, 7 January 2016

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This policy was approved by the Board on 12 December 2015 under Article 28. (approved revision, subsequent changes)
Changes to this policy are subject to board approval, and should be proposed either on the talk page or the Engine room
Approval history:

Delegation of authority to deal with membership applications, under paragraph 2.2(b) of the Articles of Association

The board hereby delegates to the chief executive under article 2.2(b) authority to deal with membership applications, as follows:

Applicants should be accepted:

  • who are known to the chief executive or to selected staff, and whose membership would not be expected to pose any problem, or
  • who are not known to the chief executive or selected staff, but whose applications look genuine and whose membership would not on the face of it be expected to pose any problem. There is no need to undertake any investigations unless an application appears suspicious.

'Selected staff' means any appropriate staff chosen by the CE (not necessarily the whole office).

Other applicants should not be turned down, but should be referred to Govcom for further consideration. These might include suspiciously fake-looking names, applicants suspected not to be in agreement with our aims or who may not comply with the obligations of membership, obvious attempts to pack the membership, multiple applications without cause using the same address, or anything else suspicious.

Note

  • This note is not a formal part of the delegation

The board resolved that applications should be processed as soon as possible and that if applications require to be reviewed by the board a small quorate panel of trustees could called upon rather than wait for the next scheduled board meeting.

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