2015 Annual General Meeting/planning: Difference between revisions

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| Less than 15 months from last AGM
| Less than 15 months from last AGM
| {{done}}
| {{done}}
|-style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
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| Venue
| Venue
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| {{done}}
| {{done}}
| {{done}}
| {{done}}
|-style="background-color:#FBEFF8"
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| May
| May
| Agenda
| Agenda
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| May
| May
| Audit Clearance Meeting
| Audit Clearance Meeting
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| Start of June
| Start of June
| Annual Review
| Annual Review
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| 5 June
| 5 June
| AGM Agenda
| AGM Agenda
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| {{done}}
| {{done}}
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|-
| 9 June
| 24 June
| Deadline for board papers
| Deadline for board papers
| Deadline for papers to the office for distribution to trustee for 20 June board meeting
| Deadline for papers to the office for distribution to trustee for 4 July board meeting
| Board & Office
| Board & Office
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| 11 June
| 11 June
| Registration
| Registration
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|-style="background-color:#FBEFF8"
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| ''19 June''
| ''19 June''
| ''Earliest day notice of Director nomination can be received''
| ''Earliest day notice of Director nomination can be received''
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| 20 June
| 4 July
| Finalise 2014 minutes
| Finalise 2014 minutes
| Agree minutes to be put forward to AGM
| Agree minutes to be put forward to AGM
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| 20 June
| 4 July
| Agree agenda for AGM
| Agree agenda for AGM
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| 20 June
| 4 July
| Agree Annual Review
| Agree Annual Review
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| 20 June
| 4 July
| Approve Annual Report and audited Accounts
| Approve Annual Report and audited Accounts
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| 20 June
| 4 July
| Agree board resolutions going forward to AGM
| Agree board resolutions going forward to AGM
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| 21 June
| 21 June
| Members may propose resolutions for AGM
| Members may propose resolutions for AGM
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| [[Articles of Association#26|AoA#26]]
| [[Articles of Association#26|AoA#26]]
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|-style="background-color:#FBEFF8"
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| 26 June
| 26 June
| ''Formal notice of AGM legally given''
| ''Formal notice of AGM legally given''
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| 3 July
| 3 July
| Submit notice of Director nominations
| Submit notice of Director nominations
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| 6-7 July
| 6-7 July
| Register of members
| Register of members
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| AoA#26
| AoA#26
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|-style="background-color:#FBEFF8"
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| ''9 July''
| ''9 July''
| ''Latest day notice of Director nomination can be received''
| ''Latest day notice of Director nomination can be received''
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| ''[[Articles of Association#17.4|AoA#17.4]], [[Election_Rules#Balloting|ER]]''
| ''[[Articles of Association#17.4|AoA#17.4]], [[Election_Rules#Balloting|ER]]''
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|-style="background-color:#FBEFF8"
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| 20-21 July
| 20-21 July
| Delegate packs
| Delegate packs
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| 23 July ??:??
| 23 July ??:??
| Members may lodge AGM proxy appointments
| Members may lodge AGM proxy appointments
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|-style="background-color:#FBEFF8"
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| 25 July ??:?? + 30 mins
| 25 July ??:?? + 30 mins
| AGM quorum
| AGM quorum
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| ''[http://www.legislation.gov.uk/ukpga/2006/46/section/424 CA2006#424], [http://www.legislation.gov.uk/ukpga/2006/46/section/442 CA2006#442]''
| ''[http://www.legislation.gov.uk/ukpga/2006/46/section/424 CA2006#424], [http://www.legislation.gov.uk/ukpga/2006/46/section/442 CA2006#442]''
|  
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|-style="background-color:#FBEFF8"
|- style="background-color:#FBEFF8"
| ''30 November''
| ''30 November''
| ''Annual return filing with Charity Commission''
| ''Annual return filing with Charity Commission''

Revision as of 13:43, 17 June 2015

AGM: Elections (Candidate statements · Candidate questions) — Resolutions
Miscellaneous: 2015 Annual Review · 2015 Annual Report · UK Wikimedian of the Year 2015 · Timeline

The 2015 Annual General Meeting will be held on Saturday 25 July at a time and location within London TBC.

Deadline & ToDo list

Items in italics are legal deadline/limit, and not the scheduled date.

Deadlines Item What By whom Notes Progress
Date Confirm date Board Less than 15 months from last AGM Yes check.svg Done
Venue Confirm venue Board Yes check.svg Done
March Minutes of 2014 AGM Type up and circulate for correction Secretary Yes check.svg Done Yes check.svg Done
May Agenda Outline basic agenda Secretary & Chair Yes check.svg Done
May Confirm tellers Decide on who will be tellers for AGM Board
May Audit Clearance Meeting Review results of 2014-15 audit with UHY Jon Warsop, Treasurer, CEO, Office Manager, internal financial accountant Yes check.svg Done
Start of June Annual Review Text written Head of External Relations
Start of June Annual Review Text to designer Head of External Relations
Early June ARC meeting Endorse draft Annual Accounts as audited and Annual Report as drafted, for Board approval and endorse draft Annual Review for Board agreement Audit & Risk Committee
5 June AGM Agenda Circulate drafts of AGM Notice, Agenda & Resolutions for Board comment Secretary Yes check.svg Done
24 June Deadline for board papers Deadline for papers to the office for distribution to trustee for 4 July board meeting Board & Office
11 June Registration Registration page set up Office
12 June Warning notice transmitted by email Include deadline for resolutions
  • Tellers & Secretary
  • (Office)
19 June Earliest day notice of Director nomination can be received AoA#17.3(b)
4 July Finalise 2014 minutes Agree minutes to be put forward to AGM Board
4 July Agree agenda for AGM Board
4 July Agree Annual Review Board
4 July Approve Annual Report and audited Accounts Board
4 July Agree board resolutions going forward to AGM Board
21 June Members may propose resolutions for AGM Members
24 June Formal notice of AGM transmitted by email
  • Circulate AGM Notice, Agenda, copies of the approved 2014-15 Annual Report & Accounts, and auditor's report to all company members, directors, and the auditors
  • Include remainder to update address
  • Include request for board candidates
  • Tellers & Secretary
  • (Office)
 AoA#26
26 June Formal notice of AGM legally given AoA#6.1, ER
End of June Annual Review ready Published online Head of External Relations
3 July Submit notice of Director nominations Members AoA#17.3(b)
3 July Suggest amendments to proposed resolutions Members
6-7 July Register of members
  • Print register of members
  • Print voting forms, agenda, resolutions etc.
  • Envelope stuffing
  • Tellers & Secretary
  • (Office)
8 July Notice of Directors election transmitted by post Include voting forms, resolutions & amendments
  • Tellers & Secretary
  • (Office)
 AoA#26
9 July Latest day notice of Director nomination can be received AoA#17.3(b)
10 July Notice of Directors election legally given AoA#17.4, ER
20-21 July Delegate packs
  • Print agenda, feedback sheet
  • Prepare delegate packs
 Office
21 July Delegate packs Print badges for attendees Office
23 July ??:?? Members may lodge AGM proxy appointments Members AoA#11.3
25 July ??:?? AGM
25 July ??:?? + 30 mins AGM quorum Greater of 10 or 10% in person or proxy. (~30) Tellers AoA#7
31 October Annual accounts filing with Companies House & circulation to members CA2006#424, CA2006#442
30 November Annual return filing with Charity Commission Include Annual Report & auditor's report CA2011#163
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