Govcom Agenda 2015-05-18

Govcom meeting Mon 18th May at 10:30 am, at the WMUK office

Minutes of last Govcom meeting

• Minutes

Preparing for 2015 AGM

1. London, Sat 27th June - confirmed.
2. Trustee elections; tellers
3. Board resolutions to amend the articles: (1) enabling non-trustees to become full members of Govcom, ARC and any other board committees that may be constituted; (2) relaxing the requirement that the board may delegate powers only to a committee of two or more trustees; (3) clarifying the power of trustees to make resolutions via an on-Wiki vote; (4) reducing the main board quorum to a more usual level; (5) clarifying that the board may delegate the task of approving membership applications (eg to the CEO); (6) updating and correcting the Election Rules.

Report and accounts

Review latest versions. Actions, deadlines:

1. Trustees' report for 2014-15
2. Financial statement
3. Annual Review

Relationship with volunteers

Progress of community discussions; volunteers' strategy day, Sat 27th June (same day as AGM); TechCom work; plans for advisory boards

KPIs, strategic goals

Update: Governance aspects of KPIs and goals - what is the process for deciding which proposed projects should be supported by WMUK, given the potential charitable impact when considered against resources available and required?

Transparency

A quarterly narrative is required from us for transparency compliance against the transparency KPI "Transparency compliance as determined by Govcom against published transparency commitments". This relates to Strategic goal G2b.2: "We have a high level of openness and transparency, and are recognised for such within the Wikimedia movement and the UK charity sector". See Strategy monitoring plan.

Date of next meeting

Thur 13 August at 2:30pm (provisional). Need to discuss future meetings as well