2015 Annual General Meeting/planning: Difference between revisions

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Revision as of 17:23, 19 March 2015

A newspaper This page is still a draft. Feel free to edit it, and use the talk page to discuss ideas and changes.
Remember to add categories and tell people where the page is so others can find it and chip in.

AGM: Elections (Candidate statements · Candidate questions) — Resolutions
Miscellaneous: 2015 Annual Review · 2015 Annual Report · UK Wikimedian of the Year 2015 · Timeline

The 2015 Annual General Meeting will be held on Saturday 25 July at a time and location within London TBC.

Deadline & ToDo list

Rows in italics are legal deadline/limit, and not the scheduled date.

Deadlines Item What By whom Notes Progress
Date Confirm date Board Less than 15 months from last AGM Yes check.svg Done
Venue Confirm venue Board
Minutes of 2014 AGM Type up and circulate for correction Secretary
Agenda Outline basic agenda Secretary & Chair
Annual Review Text written Head of External Relations
Annual Review Text to designer Head of External Relations
Audit Clearance Meeting Review results of 2014-15 audit with UHY Jon Warsop, Treasurer, CEO, Office Manager, internal financial accountant
ARC meeting Endorse draft Annual Accounts as audited and Annual Report as drafted, for Board approval and endorse draft Annual Review for Board agreement ARC
AGM Agenda Circulate drafts of AGM Notice, Agenda & Resolutions for Board comment Secretary
Deadline for board papers Deadline for papers to the office for distribution to trustee for 20 June board meeting Office
20 June Approve Annual Report and audited Accounts Board
Registration Registration page set up Office
Warning notice transmitted by email Include deadline for resolutions Tellers & Secretary
Agree agenda
Agree 2014 minutes
Agree board resolutions going forward to AGM
Earliest day for notice of Director nomination to be received AoA#17.3(b)
Deadline for members to propose resolutions to AGM
Formal notice of AGM transmitted by email
  • Circulate AGM Notice, Agenda, copies of the approved 2014-15 Annual Report & Accounts, and auditor's report to all company members, directors, and the auditors
  • Include remainder to update address
  • Include request for board candidates
 Tellers & Secretary AoA#26
Formal notice of AGM legally given AoA#6.1, ER
Deadline for Notice of Director nominations AoA#17.3(b)
Deadline for amendments to proposed resolutions
Agree Annual Review Board
Register of members
  • Print register of members
  • Print voting forms, agenda, resolutions etc.
  • Envelope stuffing
  • Tellers & Secretary
  • (Office)
Notice of Directors election transmitted by post Include voting forms & resolutions
  • Tellers & Secretary
  • (Office)
 AoA#26
Notice of Directors election legally given AoA#17.4, ER
Annual Review ready Published in all formats
Annual Report ready
Delegate packs
  • Print agenda, feedback sheet
  • Prepare delegate packs
 Office
Delegate packs Print badges for attendees Office
23 July ??:?? AGM proxies appointment AoA#11.3
25 July ??:?? AGM
25 July ??:?? + 30 mins AGM quorum Greater of 10 or 10% in person or proxy. (~30) AoA#7
31 October Annual accounts filing with Companies House & circulation to members CA2006#424, CA2006#442
30 November Annual return filing with Charity Commission Include Annual Report & auditor's report CA2011#163
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