Events/Event Template

EVENT TEMPLATE

insert event title here - In a nutshell Where?: insert location details here When?: date and time - from to Point of contact: who should attendees contact about the event- email and phone Twitter: @wikimediauk ( or a hashtag if created for this initiative) Cost: Free How do I sign up?: create an Eventbrite page and provide link or if event for existing editors provide a sign up section below Photos from the event: if possible

Join us for the event!

About the event

Promotional description of the event with any background info

For example see here or here.

How do I prepare?

• Sign up for the event
• Create a Wikipedia account - en:Special:UserLogin/signup
• Bring a laptop (wi-fi will be provided)
• Learn about editing if you like: w:en:Wikipedia:Tutorial, or Getting started on Wikipedia for more information
• Refreshments will be provided

Programme

if it's an informal session you wouldn't list much, but for a more structured day it helps to give an indication.

For example - wmuk:Society_of_Biology_Wikipedia_workshop#Agenda or w:en:Wikipedia:WikiProject Women's History/The Royal Society 2013#Agenda

Attendees

Please capture details here - usernames PLUS gender breakdown and experience of editing Wikipedia - can be non individual, so e.g. 60% of the participants were women

Trainers

with an identified leading trainer - a person who is likely to deliver most of the presenting and organise the content of the training. As a rule 1 trainer per 7 participants. You can include any special instructions for the trainers here - e.g. 'we only need 2 trainers for this event' or 'wifi and lunch for trainers will be provided'

Below is the list of trainers that will be present on the day.

Content created

here you would list a target list of articles to be created/edited if such existed before the event. Definitely list the articles edited during the event

Further outcomes

These could be blogs, further content created post event

Feedback

Please have the feedback forms for attendees - ideally printed.

This is a template to be used - wmuk:File:Event feedback form template.pdf. Please pass the filled in forms to the office after the event. We would then collate the results and upload them on this page.

Further contact

For further information about the programme, please contact please give a contact person from WMUK office at xxx and please give a contact for the external person who we are working with to run this event at xxx.

notes for the organiser

• Eventbrite is crucial for gathering email contacts and ideally would be set up for every training event. Ask a WMUK staff to set one up for you (we have a template here https://www.eventbrite.co.uk/edit?eid=7255717045)
• link the created event page to the Wikimedia UK event list - https://wikimedia.org.uk/wiki/Events
• Categorise if possible wmuk:Category:Events_by_type
• You are welcome to create the event page on Wikipedia if it makes coordination easier
• You can use template email messages included in the file here - https://docs.google.com/a/wikimedia.org.uk/document/d/1rE8_RcBF5c5fM3LZne-SpZJA6TG7MK5rzd4bIHGhQWY/edit - comms

other pages

https://outreach.wikimedia.org/wiki/Event_planning_process

https://meta.wikimedia.org/wiki/Programs:Evaluation_portal/Library

https://wiki.wikimedia.org.uk/wiki/Training

https://docs.google.com/a/wikimedia.org.uk/document/d/1GbTw0lnxb6tjsvlxccj1mSs2ZujuQxlzRrux40AOpD4/edit - organiser tips

notes

Why evaluate?

For many years now, Wikipedians have not only worked on increasing and improving the amount of free content. We have also launched a wide variety of activities that intend to strengthen free knowledge by rising the public awareness of Wikipedia through exhibitions and presentations, by recruiting new editors as part of Wikipedia workshops, and by starting programs like “Wiki Loves Monuments”.

We have not, however, been very strong at measuring the impact or evaluating those activities - gathering basic metrics, or thinking about the impact we are making. This page explains it better than I would - we need to evaluate to:

• be able to choose activities that further our Charity's goals
• know whether we need to improve our activities
• specify our thinking when we are setting out to start a new activity
• be accountable! Our audiences are WMUK volunteers and staff, WMUK board, and of course the funders.