Conference Committee/Planning meeting 10

Agenda for meeting of the Conference Committee, 1930 (BST) Thursday 27 June 2013. Minutes will be posted at /Minutes after the meeting.

WikiConferences 2013 and 2014 dominate the agenda in terms of number of points to be discussed, but EduWiki and Wikimania will likely take a similar amount of time to discuss.

Attendees

• Conference Committee
  • Harry Mitchell (HJM; acting chair)
  • Tom Morton (TM)
  • Dan Garry (DG)
  • Ed Saperia (ES; Wikimania lead)
  • James Knight (JK)
  • Rock drum (RD)
  • Mike Peel (MP; board liaison)
  • Daria Cybulska (DC; office liaison)
  • Katie Chan (KTC; point of contact for AGM)
• Representative(s) of Education Committee to discuss EduWiki
  • Toni Sant (TS)?
• Any other interested parties

Agenda

Housekeeping

• ConfCom has now existed for a little over a year, we've had an AGM since then, and it has delivered its first measurable outcome
• Is everybody happy in their roles (in particular, are our board and office liaisons still happy in those posts); any objections to HJM formally becoming chair?
• Need to get in touch with people who offered assistance on the green forms at the AGM
• Any idea for recruiting more members? Is there an ideal size for ConfCom?
• Membership of the mailing list: is everybody happy with the current arrangement, which includes several non-ConfCom members as advisers?
• Would be good to make more use of wikiconferences.org.uk email addresses iff they are desired and WMUK resources can handle it (TM/MP can advise)

WikiConference UK 2013

• WikiConference UK 2013/Lessons
• Reflections from ConfCom members
• Feedback from attendees
• Reflections from the board (including trustees who retired at the AGM if they wish)
• What have we done well, what could have gone better, how can we make future conferences better

WikiConference UK 2014?

• Are we having one? Options include (but not necessarily limited to):
  • Use the full 15-month gap allowed by the articles and hold a conference and AGM very late August/very early September 2014 (post-Wikimania)
  • Continue with the 12-13 month pattern and have it pre-Wikimania
  • Incorporate the AGM itself into Wikimania or hold it at the office immediately before/after Wikimania while members are likely to be in London
  • Hold the AGM as part of a less formal event (12 or 15 months from WCUK 2013) to avoid conference fatigue
• If we are having a conference, where should it be; pattern has been to alternate between London and a provincial city but with Wikimania in London in 2014, it may be prudent to hold the AGM elsewhere
• Decision not essential at this stage, but would be good to have something to recommend or report on at 13 July board meeting

EduWiki Conference 2013

• TS or other representative(s) of Education Committee to discuss how ConfCom can assist with this

Wikimania 2014

• It's finally happening! Wohoo!
• Apologies if ConfCom has been less supportive than it could have been during the bidding stage
• Given that this is what ConfCom was founded for, how can it help? ES/JK to advise.

AOB

• Next meeting
• Feel free to add any other item here