2013 Activity Plan/WikiConference UK 2013

WikiConference UK 2013

Amount:	£5,200	Budget holder:	Chief Executive	Board approved summary

WikiConference UK 2013 will combine our Annual General Meeting with general conference consisting of a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference. It will be held outside of London.

Primary contact: Daria Cybulska

This event is led by the Conference Committee, with support from staff.

Scheduled for Lincoln and hoping to extend over two days.

Risk: Overspending is a principal risk.

For background information, see:

• 2012 Activity Plan/WikiConference UK 2012

Budget details

This is a draft estimate.

Description	Amount	Notes
Venue hire	£905	Conference Suite and 2 breakout room for Saturday, with breakout room for Sunday. (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
Catering	£535	Calculated for an estimated number of 50
Travel for speakers	£770
Travel for volunteer organisers (2)	£155.50
Accommodation	£1717
Gifts for speakers	£150	Based on last year
Gifts and materials for others	£250	Based on last year
Per diems	£750	For staffs & trustees
Saturday night buffet	£105
Sunday morning tour	£51
Sunday afternoon tour	£110
Total	£5,388.50
Travel for staff	£636	Calculated for 9 staffs, with 4 sharing a rented car.
Travel for trustees (6)	£580.75

Timetable for activities

8&9 June 2013 at Lincoln College Deans Sport and Leisure Centre.

Success Criteria

• Significant number of Wikimedia UK members and supporters attend.
• Good programme of discussions and presentations.
• Participants feel they have had a good day and are encouraged to continue volunteering.
• Comes in on budget.

Risks

• Low attendance.
• Arrangements on day inadequate.
• Over-budget.
• Lack of purpose and harmony amongst attendees.