2013 Activity Plan/WikiConference UK 2013: Difference between revisions

From Wikimedia UK
Jump to navigation Jump to search
(update)
Line 3: Line 3:


;Amount
;Amount
£5,000
£5,200


;Budget responsibility
;Budget responsibility
Line 16: Line 16:
! Description !! Amount !! Notes
! Description !! Amount !! Notes
|-
|-
| Venue hire || £525 || Conference Suite and 1 breakout room for full day, with 1 other room reduced hours.  (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
| Venue hire || £855 || Conference Suite and 2 breakout room for Saturday, with breakout room for Sunday.  (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
|-
|-
| Catering || £866.70 || Calculated for the venue occupancy limit of 81
| Catering || £642 || Calculated for an estimated number of 60
|-
|-
| Travel for staff || £466.80 || Calculated for 7 (6 current + 1 proposed FT) staffs, with 4 sharing a car.
| Travel for staff || £727 || Calculated for 9 staffs, with 4 sharing a rented car.
|-
|-
| Accommodation for staff || £700 || 2 nights with a guesstimate discounted group rate
| Travel for trustees (6) || £580.75 ||  
|-
| Travel for trustees (6) || £500 ||
|-
| Accommodation for trustees (6) || £600 || 2 nights with a guesstimate discounted group rate
|-
|-
| Travel for speakers (assumed 2) || £200 ||  
| Travel for speakers (assumed 2) || £200 ||  
|-
|-
| Accommodation for speakers (assumed 2) || £100 ||  
| Travel for volunteer organisers (2) || £155.50 ||  
|-
|-
| Travel for volunteer organisers (2) || £55 ||
| Accommodation || £1664 ||  
|-
| Accommodation for volunteer organisers (1) || £100 || 2 nights with a guesstimate discounted group rate
|-
|-
| Gifts for speakers || £150 || Based on last year
| Gifts for speakers || £150 || Based on last year
Line 42: Line 36:
| Per diems || £630 || For staffs & trustees
| Per diems || £630 || For staffs & trustees
|-
|-
| '''Total''' || '''£5,143.50''' ||  
| Morning tour || £51 ||
|-
| Afternoon tour || £110 ||
|-
| '''Total''' || '''£6,025.25''' ||  
|}
|}


Revision as of 15:39, 9 May 2013

Description

Combining our Annual General Meeting with a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference. This event is led by the Conference Committee, with support from staff.

Amount

£5,200

Budget responsibility

Chief Executive

Budget details

This is a draft estimate. Staff and board travel&accommodation will be covered from a separate budget (confirmed with JD on 18/2/13)


Description Amount Notes
Venue hire £855 Conference Suite and 2 breakout room for Saturday, with breakout room for Sunday. (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
Catering £642 Calculated for an estimated number of 60
Travel for staff £727 Calculated for 9 staffs, with 4 sharing a rented car.
Travel for trustees (6) £580.75
Travel for speakers (assumed 2) £200
Travel for volunteer organisers (2) £155.50
Accommodation £1664
Gifts for speakers £150 Based on last year
Gifts and materials for others £250 Based on last year
Per diems £630 For staffs & trustees
Morning tour £51
Afternoon tour £110
Total £6,025.25

The Sunday 9th event may be more GLAM oriented and could be funded from a different budget stream.

Timetable for activities

8 June 2013 at Lincoln College Deans Sport and Leisure Centre.

Success Criteria
  • Significant number of Wikimedia UK members and supporters attend.
  • Good programme of discussions and presentations.
  • Participants feel they have had a good day and are encouraged to continue volunteering.
  • Comes in on budget.
Risks
  • Low attendance.
  • Arrangements on day inadequate.
  • Over-budget.
  • Lack of purpose and harmony amongst attendees.
Retrieved from "https://dev.wikimedia.org.uk/w/index.php?title=2013_Activity_Plan/WikiConference_UK_2013&oldid=39634"