Agenda 11May13

This will be an in-person meeting of the Board at 09:00-17:00 on Saturday 11 May 2013. It will take place in London, in meeting room 2 at the Office.

Expected attendees

Trustees (voting):

• Chris Keating [CK] (Chair)
• Mike Peel [MP] (Secretary; backup minutes)
• Doug Taylor [DT]
• Saad Choudri [SC]
• Greyham Dawes [GD]
• Ashley van Haeften [Fæ]

Staff (non-voting):

• Jon Davies [JD] (CE)
• Richard Symonds [RS] (Minutes)

Agenda

This is a draft agenda at present - please discuss on talk or email me if there are problems/questions. The Land (talk) 17:28, 24 April 2013 (UTC)

09.45 Housekeeping

1. Apologies for absence (CK)
2. Declarations of interest regarding matters on the agenda (CK)
3. Membership approvals (MP)
4. Confirmation of decisions made since the last board meeting:
   1. To approve 8 new members of Wikimedia UK. (For: MP, CK, GD, DT. Against: Fæ)
5. Approval of minutes (MP)

10.00 Reports

1. Chief Executive's Report
   1. Reporting against the 2013 Activity Plan for Q1 2013 Detailed progress.(JD)
   2. Proposed revision to the Activity Plan
   3. [year plan] progress (JD)
   4. QRpedia - see risk report.
   5. Staff Reports
2. Chair's Report
   1. Review of progress in Governance Review implementation
3. Treasurer's Report
   1. Financial report for Q1 2013 (JD/GB)
   2. Annual Report and Accounts for the year ending 31 Jan 2013 (GD)
   3. Budget holders and responsibilities
4. Governance Committee Report
5. Audit & Risk Committee report
   1. Risk review against reporting framework
6. Trustee reports (CK)
7. Wikimedia Chapter's Association

11.45 Policy Revision

1. Proposed revision of the Trustee Code of Conduct (MP)
2. Proposed Privacy Policy
3. Structure for Quarterly Financial Management Reports (GD)

12.15 Motions for 2013 AGM

1. WikiConference UK 2013/Resolutions
2. Annual Report & Accounts: Do the accounts need to be put? (GD)

14.00 Volunteers

1. Review of adherence to the Volunteer Policy (JD)

   See review of volunteer policies PDF file

14.45 Board procedures

1. Discussion about two points in particular
   1. On-wiki voting procedure
   2. Minute-taking and transparencyy
   3. Action tracking

15.30 Fundraising

Discussion regarding future Wikimedia UK fundraising

16.00 Board agendas forward look

1. Agenda 8Jun13 (MP)
2. Future Board agendas and meeting structure: see here